Documentation

MIDAS Documentation v4.20

Adding Bookings

There are a couple of ways to add new bookings to MIDAS:
  1. Click/tap the "Add Booking" icon in the toolbar. This will display the "Add Booking(s)" screen, or...
  2. Click and drag your mouse (or tap and drag with your finger, if using a touch screen) across an empty area of the Booking Grid to create a booking for the times/venue you are dragging across. This will then open the "Add Booking(s)" screen with the venue and times pre-filled in for you.

Adding Bookings in MIDAS A number of fields will be present on the "Add Booking(s)" screen.

The fields that are shown can be customized via the Manage Booking Fields administrative settings

If the date you wish to add a booking for isn't already selected, use the calendar to navigate to the appropriate date, in the same manner as which you navigate around the main calendar.

Multiple Discrete Dates

Adding Bookings To Multiple Discrete Dates in MIDAS
You can select multiple dates to add the same booking to by holding down the "Ctrl" key (Cmnd key on a Mac) on your keyboard whilst selecting dates.

Continuous Booking Across Dates

If two dates are selected, an additional "Book Between" tick box is shown
Continuously Booking Across A Date Range in MIDAS
If this box is selected, a continuous booking will be made commencing from the start time on the first selected date through to the end time on the second selected date.

The "Book Between" option will not be shown to you if the standard Start/Finish time selector on your booking screen has been replaced with a Start/Duration selector or a Period list - See also Manage Time Lists)

Repetitive Bookings

As well as selecting multiple individual dates for your booking, you can swiftly add repetitive bookings via the icon above the selected dates.

Clicking/tapping this icon allows you to quickly generate other dates that you'd also like to add your booking to.

Recurring and Repetitive Bookings in MIDAS On the Repetitive Booking window, you'll be presented with a "tick box" representing each day of the week as well as a "repeat" drop down containing a number of options.

You can also specify a duration (Repeat For), or specific end date (Or Until) to generate repetitive bookings until.

For example, if you select "every" from the repeat drop down, tick the box for "Monday" and select repeat for "6 weeks", MIDAS will then automatically calculate and generate for you (from the currently selected date on the Add Bookings screen onwards) the dates of the next 6 Mondays.

As a further example, let's say you have a booking which takes place on the 2nd Thursday of every month. You'd select "On the 2nd" from the repeat drop down, tick the box for "Thursday", and select repeat for "6 Months". MIDAS will then automatically generate these 6 dates for you!

Once you've selected a date, multiple dates, or a date range, next one or more venues may be selected from the list of venues beneath the calendar.

The date and venue fields will always be present on the "Add Booking(s)" screen as these are the minimum items of information that are needed to add a booking. Other common fields that may be present on your "Add Booking(s)" screen are as follows...

Time Selector

Depending upon your user permissions, the booking time selector may appear in one of the following configurations:
Start Time + Finish Time
Times:
Hour
Min
Hour
Min
Start: : Finish: :

Select a start and a finish time for your booking(s)
Start Time + Duration
Times:
Hour
Min
Start: : Length:

Select a start time and a length for your booking(s)
Pre-Defined Time "slot"
Times:

Select a time "slot" for your bookings
Number of nights
Duration:

Select a duration (number of nights) for your bookings

Tip: Multiple Duration and Time Slot lists can be predefined and assigned on a per-user basis - See Managing Time Lists

Tip: You can run MIDAS in either 12 or 24 hour clock mode - See Date/Time Settings

Client

Next, you will need to specify the client who the booking is for. Begin typing the first few letters of the client's name in the Client field. As you type, a small drop down will appear showing you existing clients matching the characters you are typing. Selecting a client from this drop-down list will make the booking for that client. Alternatively, you can double-click the client field to perform a search for an existing client.

Once you select an existing client, an icon will appear alongside the client field, allowing you to update the client's details (if required)

If, however, the client you wish to add the booking for doesn't already exist in MIDAS, you can use the button alongside the client field to add details of your new client to the database.

Attendees

Allows you to specify or estimate the number of people that are expected to attend the booking for each selected Venue. If the number of "Attendees" exceeds the maximum occupancy level (capacity) of a venue(s), MIDAS will prompt you to make another selection.

Booking Type

You can "categorize" your bookings by assigning a colored "booking type" from the drop down list. This makes them easier to distinguish in the Booking Grid.

Notes

There is also space to add notes or a description about the booking. It can be useful to give as much additional information here about the booking as possible, especially if other users will see this booking.

Resources

You can also add resources, including equipment, consumables, and staffing to each selected venue in your booking.

Tip: MIDAS can automatically notify specific users when certain resources are added to booking - See Watches

Custom Booking Fields

Other custom booking fields may also be present on your Add Booking(s) screen.

Once you are happy with all the details of your booking(s), click/tap the "Check Availability and Book" button.

MIDAS will prompt you if it notices anything obviously wrong with the information you have entered thus far, otherwise MIDAS will proceed to check that the selected venue(s) are available on the selected date(s) and times. The results of which will be displayed on the Booking Availability screen.