Back in 2021, we launched our Refer-a-Friend program, giving existing MIDAS customers a simple way to earn free months on their subscription just by recommending us to other organizations.
Since then, it’s remained one of the easiest ways to save on MIDAS. For every new organization that purchases or subscribes to MIDAS using your unique referral link, you both get one month free, with no limit on how many times you can do it.
Today, we’re making the program a little more flexible. Previously, a referral needed to result in a purchase within 60 days of your link being clicked in order to track. We’ve now extended that window to 90 days.
Why 90 days is better
Choosing a room booking system usually isn’t a decision one person makes alone, and it’s rarely made on the spot. A longer tracking window gives the organizations you refer more time to:
Get budget signed off, particularly for schools, churches, and community groups working around fixed annual budgets or committee approval cycles.
Loop in the other decision-makers who need to weigh in, whether that’s a facilities manager, a finance lead, or a board
Try the free trial properly, rather than rushing a decision just to beat a tracking deadline.
Compare us against other options at their own pace, and still come back once they’re ready.
In short, more time means more of your genuine referrals actually get credited, rather than quietly missing out because a decision took longer than 60 days to reach.
If you haven’t grabbed your free referral link yet, you can get yours right here.
We hear a version of the same story more often than you’d think: an organization gets in touch because their current booking system is going away. Sometimes the vendor got acquired and folded into a bigger platform. Sometimes a “free” tool they’d come to depend on quietly shut down. Sometimes a school management system swallowed the booking module they liked and replaced it with one they didn’t.
Whatever the cause, the result is the same – a business manager or facilities coordinator staring down a migration they didn’t ask for, hoping the data export comes out clean.
We’ve been building MIDAS since 2006, and stories like that are a big part of why we still are. So we wanted to write plainly about what we think actually matters when you’re choosing software that a school, a church, or a community group is going to depend on for years, not months – and where we think MIDAS earns its place.
The deployment question nobody else lets you ask
Almost every booking system on the market today makes one decision for you before you’ve even seen a demo: it will live on someone else’s servers, in someone else’s cloud, under someone else’s terms. For a lot of organizations that’s completely fine. For a lot of others – schools with strict data protection obligations, churches wary of where congregation data ends up, government bodies with procurement rules that basically require it – that’s a non-starter.
MIDAS is one of the few systems left that genuinely lets you choose.
Run it on your own server, behind your own firewall, backed up on your own schedule, and your booking data never has to leave the building. Or let us host it, if server maintenance isn’t something you want on your plate. Either way works, and – this is the part people are often surprised by – you can move between the two later if your circumstances change. Most vendors only built one option, so they don’t offer that choice at all.
Why “since 2006” is actually a selling point
Here’s a number that we think says more about MIDAS than any feature list could: the median organization using MIDAS today has been with us for over nine years. Not nine months. Nine years.
We bring this up not to boast but because we think it answers the real question underneath “which software should we buy?” – which is really “will this still be here, and will it still work, in five years?“
A lot of the room booking space right now is genuinely unstable: companies get bought, folded into bigger suites, sunset, rebranded, repriced. MIDAS has been continuously developed since 2006, and we’re not trying to get acquired or chasing a quarterly roadmap review that might decide room booking is no longer “core.” It’s the whole business, and it has been for twenty years.
Pricing that doesn’t need a phone call to understand
Plenty of software in this space keeps its pricing behind a “contact sales” button – in fact in our own research we found that almost a third of software vendors don’t publish pricing – and we’ve never liked that as an approach.
So MIDAS doesn’t work that way. Every price is published, openly, on our website, based on exactly two things – how many venues you need and how many users you need. No per-booking charges that punish you for actually using the software. No mystery enterprise tier that only reveals itself after a demo. You can work out your exact cost in about thirty seconds, and when it’s time to renew, the price is the same standard rate you already know (subject to currency fluctuations), not some number that’s crept up while you weren’t looking.
If you’re the person who has to justify a line item to a board, a council, or a budget committee, that kind of transparency tends to matter more than people expect.
We’re not trying to be everything
This one took us a while to say plainly, so let’s just say it: MIDAS is not a church management system. It’s not a school information system. It’s not a facilities maintenance platform. If what you actually need is one giant piece of software that handles giving, attendance, gradebooks, and work orders as well as room bookings, there are products built for exactly that, and we’d rather tell you that upfront than pretend otherwise.
What we have noticed, though, is that booking is usually the thing those all-in-one systems treat as an afterthought – a module maintained alongside features that matter more to the wider platform. The organizations that come to MIDAS from a bundled suite tend to say some version of the same thing: booking finally works the way they need it to, and everything else they were using keeps doing its job right alongside it. MIDAS is built to integrate with the tools you already run, not to replace them.
If any of this sounds familiar
Maybe your team is juggling a shared calendar and a spreadsheet of “who’s using the hall Thursday.” Maybe you’re facing a migration because a system you relied on is being discontinued or absorbed elsewhere. Maybe you just want to know, in plain numbers, what a proper booking system would actually cost your organization.
Either way, there’s no obligation to talk to anyone first. Try MIDAS free for 30 days with your own rooms and your own schedule, or just look up your exact price right now.
Booking and scheduling should be quick. Yet checking whether a room is free, adding a booking, or pulling up next week’s schedule still usually means logging in, clicking through menus, and filling in forms. What if you could simply ask?
We are pleased to announce the new MIDAS MCP Server add-on, which lets you connect your MIDAS room and resource booking system directly to the AI assistant of your choice, including Claude, ChatGPT, and Google Gemini. Once connected, you can check availability, add and amend bookings, look up clients, manage resources, and even raise invoices, all through natural conversation.
What is an MCP server?
MCP stands for Model Context Protocol. It is an open standard that lets AI assistants connect securely to other software and data sources. On its own, an AI assistant has no way to look things up in your systems or carry out actions in them. An MCP server bridges that gap. It exposes a defined set of “tools” that an AI assistant is allowed to use, so the assistant can read information from a connected system and, where permitted, make changes to it too.
Because MCP is an open standard, any AI platform that supports it can connect to a compatible MCP server. That means the MIDAS MCP Server is not tied to a single AI provider. You choose the assistant you already use and prefer, and connect it to MIDAS.
Book and manage rooms using plain English
Once the MIDAS MCP Server is enabled and connected to your AI assistant, everyday booking tasks become as simple as asking a question. For example, you could say:
“Is the Boardroom free tomorrow afternoon?”
“Book Studio 1 from 2pm to 4pm on Friday for a client meeting.”
“Show me all bookings for Meeting Room 3 next week.”
“Which rooms are available on Thursday morning for 20 people?”
“Generate an invoice for last month’s confirmed bookings for Acme Ltd.”
Your AI assistant translates each request into the appropriate action, sends it to MIDAS, and replies in plain English. There are no menus to navigate and no forms to complete for these routine tasks.
A booking and scheduling system that works with your AI agent
If you have been searching for a booking, scheduling, or calendar system that integrates with your chosen AI agent or platform, the MIDAS MCP Server is designed for exactly that. It turns MIDAS into a fully AI-accessible booking system, without locking you into any one AI provider.
This opens the door to more than just chat. Because any MCP-compatible AI assistant or agent can connect, you can build assistants and automations around your booking data. Think of a front-of-house assistant that answers availability enquiries, or an agent that drafts invoices from the week’s confirmed bookings. If a platform supports MCP, it can work with MIDAS.
Availability
The MIDAS MCP Server is an optional add-on available from MIDAS v4.43 (or later). It’s available for both cloud-hosted an self-hosted editions of our booking system.
Existing customers (running MIDAS v4.43 or later) can add the MCP Server add-on to their system via mid.as/upgrade.
New customers can obtain MIDAS with the optional MCP Server add-on via mid.as/pricing.
Which AI platforms are supported?
The MIDAS MCP Server works with any AI assistant or platform that supports the Model Context Protocol, including:
Claude (Anthropic), via both Claude Desktop and the Claude web and mobile apps.
ChatGPT (OpenAI), via its Connectors feature.
Google Gemini, via the Gemini CLI.
Other MCP-compatible platforms, including a growing range of AI-powered tools and agent platforms.
Support for MCP is expanding quickly across the AI industry, so the list of compatible platforms continues to grow.
Built with security and control in mind
Giving an AI assistant access to your booking system is a significant step, so our MIDAS MCP Server puts you firmly in control:
Read-only mode – Start by allowing enquiries and availability checks only. The AI can look things up but cannot change anything. Enable write access later, when you are ready.
Secure by default – Connections require HTTPS and are protected by a confidential MCP key that you generate and can revoke at any time.
IP restrictions – Optionally limit access to specific IP addresses.
Your existing rules still apply – Every action taken through the MCP server respects the same permissions and business rules that already govern your MIDAS system. You can even configure the MCP to inherit the permissions of a specific user account.
A clear activity trail – Actions taken through the MCP server can be recorded in your MIDAS Recent Activity log, so you can see what was done.
Everything you can do
The MIDAS MCP Server provides a comprehensive set of tools covering the full range of day-to-day booking and administration tasks, including:
Checking venue and resource availability
Adding, amending, deleting, and restoring bookings
Approving and rejecting pending booking requests
Looking up and managing clients
Managing venues, venue groups, and bookable resources
Checking consumable stock levels
Raising, amending, and generating invoices
Sending notifications and emailing clients
Some of the tools available in the MIDAS MCP Server (shown here in Claude Desktop)
Read-only tools retrieve information only, while write tools can create and change data. If you run the server in read-only mode, only the read-only tools will be available.
Getting started
Setting up the MIDAS MCP Server takes just a few minutes:
AI assistants are quickly becoming part of everyday working life. With the MIDAS MCP Server, your booking and scheduling system is ready to be part of that shift. Whether you want to check availability at a glance, speed up routine admin, or build richer automations around your booking data, the MIDAS MCP Server connects MIDAS to the AI tools you already use.
Managing bookings usually means clicking through calendars, forms, and menus. What if you could just say what you wanted instead?
MIDAS v4.43 introduces Voice Control – a hands-free way to navigate your booking system, manage reservations, and take care of everyday admin tasks, just by speaking naturally.
How it works
Click the microphone icon, say what you want, and MIDAS takes care of the rest. No rigid command syntax to memorise, no button hunting – just plain English.
Want to check what’s on today? Just say:
“What’s on today?”
Need to book the Guest Room for 11am tomorrow?
“Book the guest room tomorrow from 11am to 2pm”
Looking for an invoice?
“Show me invoice MIDAS0155”
That’s it. MIDAS listens, understands, and acts.
What you can do with your voice
Voice Control covers the tasks you reach for most:
Navigate your calendar – jump to any date, step forward or back by days, weeks or months, or say “show next Friday’s bookings”
Add bookings – specify a venue, date, time, and client all in one sentence
Modify, move, or copy bookings – reschedule a booking to a new time, duplicate it to another room, or move it to next week
Delete bookings – cancel with a single spoken command, with a confirmation step to prevent mistakes
Manage reminders and availability watches – add a reminder or a watch for any booking without leaving the calendar view
Generate and view invoices – create an invoice for a booking, or jump straight to an existing one by reference number
Search – find bookings, clients, or invoices matching a keyword
Check notifications – ask for your messages, reminders, or availability watches
Jump to admin settings – open any settings page by name, from user management to security options
Sign out, view statistics, check recent activity – and more
MIDAS is also flexible about how you phrase things. Say “cancel,” “delete,” or “remove” – they all work. Ask for a booking “in the guest room at 2pm” or “at 2pm in the guest room” – either order is understood. You can even say “please” or “could you” if that’s how you naturally talk; MIDAS will politely ignore the pleasantries and get straight to the task.
Voice Control supports two modes to suit how you like to work:
Momentary mode – press and speak a single command, then release. Ideal for quick, one-off actions.
Toggle (“Hey MIDAS”) mode – activate listening once and issue a stream of commands hands-free, prefixing each with “Hey MIDAS.” Great for busy front-desk environments where reaching for a mouse isn’t always convenient.
When MIDAS asks for confirmation – for example, before deleting a booking – you can simply respond “yes” or “cancel” without needing to repeat the wake phrase.
Built with the same permissions you already trust
Voice Control respects your existing MIDAS permission structure. If a user doesn’t have permission to delete bookings, manage users, or view invoices, voice commands for those actions are blocked in exactly the same way the standard interface already protects them. Nothing new to configure – it simply works within the access rules you’ve already set up.
Give it a try
Voice Control is available from MIDAS v4.43 (and later) for all users with the appropriate permissions.
Just look for the microphone icon in your MIDAS toolbar, click it, and start talking.
Whether you’re juggling a packed calendar or just want a faster way to get things done, Voice Control is designed to get out of your way – so you can focus on the booking, not the interface.
