Documentation

MIDAS Documentation v4.20

Manage Time Lists

MIDAS allows you to customize, on a per user basis, the "Times" selector shown on the Add Bookings screen.

You'll find these settings via MIDAS Admin Options → Manage MIDAS → Fields.

By default, users are shown standard "Start & Finish" time inputs for their bookings.

These standard start and finish inputs can instead be substituted for either:

  • A start time with a pre-defined selection of durations
  • A list of pre-defined time "slots" (periods)
  • A selector for a number of nights

Start times with a pre-defined selection of durations instead of a finish time are ideal for use in appointment or "fixed period" scheduling applications. For example, if all your bookings or appointments are either 30 or 45 minutes in length, instead of having to set a start time and then work out the end time, this option allows you to simply set a start time, and then pick either "30 minutes" or "45 minutes" from a simple drop-down list. You can also use this feature to restrict certain users to only make bookings of a fixed length of time by simply creating a duration list for them with just a single entry.

Pre-defined time periods (or "slots") are ideal for use in schools or other such environments which have "structured" days. For example, if "Lesson 1" in a school takes place between 8.45am and 9.45pm, instead of users having to manually select these discrete bookings times, they can instead simply select "Lesson 1" from a drop down list on the booking form.

A simple selector allowing you to select a number of nights is ideal for use in hotels and other overnight accommodation applications. Administrators can define the check-in and check-out times for your business, allowing a user to simply select a check-in date and a number of nights duration from the drop down, and MIDAS will do the rest!

Pre-defined duration/period time lists and options for the "Nights" selector can be setup/modified by selecting the icon adjacent to the "Times" field (which can be accessed via MIDAS Admin Options → Manage MIDAS → Fields) and then by clicking the "Edit Time Lists" button.

Users can then be assigned to a particular duration/period list, or the "Nights" option via MIDAS Admin Options → Manage Users & Permissions → [select user] → Time Selector (This option will only be present once one or more times lists have been created)

Creating a new time list

  • Go to MIDAS Admin Options → Manage MIDAS → Fields.
  • Select the icon adjacent to the "Times" field.
  • In the small window that appears, click/tap the "Edit Time Lists" button at the bottom to open the time lists editor.
  • Near the top-right of the editor, click/tap the icon to enter a name for your new time list.
  • Next, select whether you are creating a list of "Durations" or "Periods".
  • If creating a list of durations, use the "Add New" field to enter your desired durations (in minutes), pressing Enter, clicking or tapping the adjacent icon after each one. These will then appear in the "Durations" list above. Once you've entered all your durations, select "Save Changes".
  • If creating a list of periods, enter the name of your first period in the top row, first column of the blank periods table. Specify the Start and Finish times for this period in the adjacent columns. Repeat this process in subsequent rows to add the rest of your periods (if you use up all the empty rows, new ones will be automatically added to the end of the table). Once you have defined the names and times of all your periods, select "Save Changes".

Modifying an existing time list

  • Go to MIDAS Admin Options → Manage MIDAS → Fields.
  • Select the icon adjacent to the "Times" field.
  • In the small window that appears, select the "Edit Time Lists" button at the bottom to open the time lists editor.
  • Select the time list you wish to modify.
  • If you wish to change the name of the selected list, use the icon to enter a new name.
  • Make the necessary changes to the existing time list then select "Save Changes".

Deleting an existing time list

  • Go to MIDAS Admin Options → Manage MIDAS → Fields.
  • Select the icon adjacent to the "Times" field.
  • In the small window that appears, select the "Edit Time Lists" button at the bottom to open the time lists editor.
  • Select the time list you wish to delete, and click/tap the adjacent icon.
  • Note: Any users currently set to use this deleted list (as well as your Public Web Request Form) will be reverted back to using standard Start and Finish times.

Setting your check-in and check-out times

  • Go to MIDAS Admin Options → Manage MIDAS → Fields.
  • Select the icon adjacent to the "Times" field.
  • In the small window that appears, select the "Edit Time Lists" button at the bottom to open the time lists editor.
  • Select "Nights" from the Time Selector drop-down.
  • Make the necessary changes to your check-in and check-out times, and the maximum duration of booking allowed then select "Save Changes".

Showing a time list on the Public Booking Request screen

  • Go to MIDAS Admin Options → Manage MIDAS → Fields.
  • In the "Web Requests" column for the "Times" field, select the time list you wish to appear on your public booking request form from the drop-down options.
  • Select "Save Changes".
  • To revert back to the standard Start and Finish time selector at any time, simply repeat the above process but select "Times" from the drop-down options.

Replacing a user's Start & Finish time options with a time list or "Nights" option

  • Go to MIDAS Admin Options → Manage Users & Permissions → [select user].
  • Scroll down through the various permissions for the selected user until you reach the "Times Selector" option.
  • Select the option that should be shown to the selected user in place of the standard Start & Finish time selector.
  • Select "Save Changes".
  • To revert the selected user back to a standard Start and Finish time selector, simply select "Times" from the Times Selector and save changes.