Documentation

MIDAS Documentation v4.19

Manage Booking Settings

There are a number of sub-settings under the "Default Settings" tab. These are:

Booking Availability

Booking Alternatives
These settings allow MIDAS to offer alternative venues/times if the desired venue/times are unavailable.
Three main options are available:
  • Offer the desired times in an alternate venue - When selected and the desired venue is unavailable, MIDAS will offer alternative venues at the same times
    Example: Room 1 is unavailable between 2pm-3pm, MIDAS will try to offer Room 2 between 2pm-3pm as an alternative

    You can select which venues should be offered as alternatives via the "Alternatives" tab on the Manage Venues screen

    MIDAS allows you to control which venues each of your "Resources" are available to. As a result, when offering an alternative venue, any resources you may have assigned to the booking may not be available in a different venue. The "Ignore resource venue restrictions when offering alternate venues" option lifts this restriction, meaning that if you have a resource, for example "Digital Projector" that's only been made available to "Room 1", and an alternative venue to "Room 1" is "Room 2", the Digital Projector will also be available to Room 2 in such circumstances.
  • Offer an earlier time/day in the desired venue - When selected and the desired times are unavailable, MIDAS will try to offer an earlier time slot or the previous day in the same venue.
    Example: Room 1 is unavailable between 2pm-3pm, MIDAS will try to offer Room 1 between 1pm-2pm as an alternative.
    Example: Room 1 is unavailable between 2pm-3pm on Tuesday, MIDAS will try to offer Room 1 between 2pm-3pm on Monday as an alternative.
  • Offer a later time/day in the desired venue - When selected and the desired times are unavailable, MIDAS will try to offer a later time slot or the next day in the same venue.
    Example: Room 1 is unavailable between 2pm-3pm, MIDAS will try to offer Room 1 between 3pm-4pm as an alternative.
    Example: Room 1 is unavailable between 2pm-3pm on Tuesday, MIDAS will try to offer Room 1 between 2pm-3pm on Wednesday as an alternative.

    An option to maintain a "gap" (spacing) when offering earlier/later alternative times is also available. For example, if set to 15 (minutes), then:
    Example: Room 1 is unavailable between 2pm-3pm, MIDAS will try to offer Room 1 between 12:45pm-1:45pm as an earlier alternative.
    Example: Room 1 is unavailable between 2pm-3pm, MIDAS will try to offer Room 1 between 2:15pm-3:15pm as a later alternative.

Account for Pending Booking Requests when checking Booking Availability
By default, when making bookings or booking requests, MIDAS doesn't take into account any outstanding Pending Booking Requests when checking Booking Availability. For example, if a booking request is currently "pending" for Room 1 on Monday from 9am-10am, whilst it remains "pending", other actual bookings or booking requests can still be made for this same venue/time slot.
To prevent any other bookings or requests from being made in slots where "pending" booking requests are still awaiting approval, select this option. MIDAS will then show "Unavailable" for subsequent bookings or booking requests that would conflict with outstanding booking requests.

Booking Spacing

The Booking Spacing settings enforce a "gap" (free space) in minutes before and/or after bookings. For example, this allows you to ensure there's adequate setup/clean up time between adjacent bookings, so that two consecutive bookings in the same venue don't take place back to back with no break inbetween.

Miscellaneous

Enable Tentative Bookings
If selected, Tentative Bookings will be enabled, and rules for expiring tentative bookings will be automatically enabled.
If unselected, tentative bookings will be disabled and any further auto-expiration of any tentative bookings will be halted.

"Send Booking Confirmation" Option
Sets the default state (on by default / off by default / always on) of the "Send Booking Confirmation" selector which is presented to users on the Booking Availability screen. The "Send Booking Confirmation" selector itself allows an automated confirmation email to be sent to a client when bookings are added/modified for them.