MIDAS Software Features
Some of the powerful features of our MIDAS Room Booking software include...
Invoice Reminders/Overdue Notifications
Have reminders sent to clients when payment for their invoices for the hire/use of your facilities and resources are due. Additionally, notifications can also automatically be sent once payment for an invoice is overdue
Day, Multi-Day, Week & Monthly Views
View your room scheduling in a day-by-day view, a multi-day view, or in a Monthly overview
Print bookings for a single date, or date range, and filter which rooms or booking types to include. You can also print details of individual client's bookings over a custom date range. In the event of an emergency you can instantly print out the estimated number and location of people currently on your site!
Manage Equipment & Staffing
You can allocate equipment, consumables, and staffing to your bookings, and keep track of what resources are being used
Active Directory Integration
Provide seamless "Single Sign-On" support for your MIDAS room booking system with authentication against your Windows Active Directory Read More...
Group & Filter Rooms
You can group similar rooms together, and then "filter" which of these to display bookings for in the "scheduling grid"
Runs in your Web Browser!
MIDAS runs in your browser! There's absolutely nothing to install on your end user's devices. All they'll need is a modern web browser and a connection to the server hosting the booking system - whether that's our cloud servers or your local server. Making MIDAS the perfect online room and resource scheduling solution for large or multi-site businesses!
Click & Drag to Add Bookings
Click and drag between two times in the scheduling grid to quickly add a booking
Quickly Reschedule Bookings
Simply "drag and drop" bookings around the scheduling grid in MIDAS. This provides a quick and easy way to move bookings to a different room, date, or time!
Co-Brand MIDASUpload your organization's logo to your MIDAS system. Your logo will appear throughout the software and can be included on generated printouts, invoices, and emails too!
Powerful Client Database
You can search for, add or modify clients, view their booking history... even e-mail your clients directly from within the scheduling software!
Multiple User Support
Add additional team members to the application, each one with their own unique set of "permissions". These control the actions the user may perform, such as adding/modifying/deleting bookings or clients, printing, and restricting how much client information they may view
Color coding different "types" of bookings make them visually easier to distinguishing between. You can also assign discounted rates to each of your booking types!
Keep Track of Activity
Extensive logging capabilities allow you to keep track of just how your users are using the scheduling software
Stop Double Bookings
MIDAS checks room availability at the time of reservation. It will alert you if the desired booking conflicts with an existing one
Schedule Recurring Bookings
Easily schedule repeat bookings for multiple dates, and across multiple rooms in one go. You can also book rooms continuously between two dates
Send Bookings To Your External Calendar
Quickly send bookings from MIDAS to your external email software's calendar (Outlook/Thunderbird) with just a single click
Powerful Search Capabilities
MIDAS contains its own built in search engine to search for bookings or customers by simply entering a few keywords
Our optional API Access addon allows developers to interface directly with a MIDAS system. This facilitates integration between our software and other 3rd party products or websites. Read More...
MIDAS can be readily configured to allow booking by a number of nights (instead of discrete start/finish times). You can setup your overnight accommodation business' check in and check out times. You can also limit the maximum number of nights stay too!
RSS Booking Feeds
Our optional Data Feeds addon can generate multiple public RSS 2.0/Atom data feeds from your booking data! Read more...
Attach Documents To Bookings
Allow files and documents to be uploaded and attached to bookings by adding a custom file field.
* Available in "self hosted" editions of MIDAS only
Flexible and VersatileMIDAS isn't limited to being used for booking a meeting room or conference room. MIDAS has booking applications in Schools, Colleges & Universities, Churches & Places of Worship, Entertainment & Performance Venues, Libraries, Community Centers, Sports Complexes & Health Clubs, Training Centers, Recording Studios, Arts & Music Festivals & Events, Hotels & Guest Houses, Village Halls, Multi-Site Businesses... and more!
Embeddable Web Calendars
With our optional Web Calendars addon you can quickly embed monthly overview calendars of your bookings into your website. This is ideal if you'd like to display a "What's on" calendar of events to your website's visitors, or to provide a quick overview of a particular room's availability. Read more...
Clear & Crisp Web Interface
Our room scheduling software has a clean and clear interface. Easily see all relevant booking information at a glance on one screen without any clutter. There's also a range of visual themes available to customize the look of MIDAS
Graphical Reports & Statistics
Automatically generate and print a range of graphs and statistics at the click of a button. These reports provide a diverse range of detailed information about your clients, venue usage, bookings, invoices and projected income
Cross-Platform Multi-Device Support
Requiring only a modern web browser, your room booking system is accessible whether you're on Windows, Mac, or Linux, or using a Desktop, Laptop, Tablet, or mobile device!
Don't Exceed Maximum Occupancy!
Comply with licensing restrictions and Health & Safety legislation by ensuring that your venues do not exceed their maximum occupancy levels. When scheduling a booking the software informs if attempting to book a venue for more people than it can safely accommodate!
Alerts & Reminders
Set yourself reminders to automatically notify you of important bookings. You can also send internal messages to other MIDAS users, which they will receive when they next login
Bookable Time "Slots"
By default, users specify both a Start and Finish time for their bookings. However, you can replace this (on a per user basis) with a drop-down list of predefined time slots instead. This makes MIDAS ideal for organizations with structured days, such as in schools.
Our optional Digital Signage addon is a feature-rich signage solution. It offers real-time display of your ongoing and upcoming room bookings on screens around your facility! Whether you'd like to display today's bookings to visitors in your reception area, or have individual screens outside each room just what's currently taking place in that one space, our Digital Signage addon is for you! Read more...
Automatically generate invoices for your bookings, which you can print or email to your clients directly from within the software. You can modify or manually create your own invoices too. Also, retrospectively invoice bookings, or have the system invoice a cancellation fee if a booking is cancelled at short notice
Online Invoice Payments
Generate invoices for your clients and allow them to pay online using a Credit/Debit Card or PayPal account
Flexible Room Hire Rates
Set hourly/daily hire rates for each of your rooms. Also set different rates for different days of the week, or different rates for different lengths of bookings. Not only that, you can also apply discounted rates based upon the type of booking!
MIDAS boasts a growing number of supported languages. These include English (US, British, and Australian), Dutch, French, German, Italian, Spanish, Norwegian and Greek! You can easily select your preferred language when you login
Great for Appointments!
Replace the standard Finish time selector - on a per user basis - with a drop-down list of predefined durations. Ideal if you're always scheduling appointments of fixed length!
Send Booking Confirmations
The MIDAS system can automatically send email booking confirmations to your clients
Accept Public Booking RequestsAccept booking requests through your website! Allow your visitors to check current room availability and submit booking requests online for your approval
Intelligent Booking Alternatives
If a venue is "Unavailable" at the desired times (for example, if it would conflict with an existing booking), MIDAS can automatically offer alternate venues and time slots
Expand your MIDAS software by running multiple online scheduling databases from one single interface. This is ideal if you have multiple business locations, as you can setup a separate database for each!
Export Invoices To Popular Accounting Packages
You can export invoices from MIDAS to popular accounting software packages, including QuickBooks, Sage, Xero, Clear Books, KashFlow, and QuickFile
The Scheduling Grid shows a real-time indication of the current time of day, so you can instantly see what bookings are currently taking place
Reduce CostsOur booking management software can drastically cut down on costs, as it streamlines the time spent on scheduling and administrative tasks, and reduces the amount of paperwork!
Automatic Database Backups
The software automatically creates a backup of its database every day! For added piece of mind, instantly backup your database at any time through the click of a button! Choose to have backups stored on the server and also emailed to you
Work From HomeWorking From Home (WFH) has become very popular in recent times. The benefit of a web-based management system for your rooms, facilities, staff, and resources is that you don't have to be sat behind a desk in an office. You can view and actively manage bookings and room usage from anywhere with an internet connection!
Easy To InstallOur self-hosted edition of MIDAS is easy to install on your web server - We provide a simple install script which fully installs and configures the software on your server in seconds! We also offer a "cloud-hosted" edition too! Here your MIDAS room booking app runs on our cloud infrastructure so there's nothing for you to install!
Venue "Blocking" allows you to prevent bookings in certain spaces whilst certain other spaces have bookings ongoing. Ideal if you have rooms that can be either be booked in their entirety or sub-divided into smaller bookable spaces
Export Data & Reports
Export Bookings, Clients, Resources, Reports and Invoice Summaries in a range of popular formats, including Excel (.xlsx), XML, iCal and CSV. This allows you to further analyze and use data from your room scheduling system in 3rd party tools and applications
Easy To DeployBecause the software is entirely web based, there is nothing to install on every computer or workstation! This makes MIDAS very easy to roll out to your entire workplace whatever its size!
Whether you prefer using Chrome, Firefox, Safari, Edge, or Opera... you can access MIDAS through modern versions of all major web browser!
Get instant notifications when consumables are running low or notify staff when their services or specific resources they are responsible for are required. For example, whenever refreshments are added to a reservation, catering staff could be automatically notified
Complete History For Each Booking
MIDAS logs every alteration made to each booking, along with the date, time and the user who made the change
Integration with leading global payment processor Stripe
MIDAS can natively integrate with global payment processor Stripe. This allows clients to instantly pay online for their bookings, or invoices created in your MIDAS room booking system
Specify Operating Hours
Set the daily hours of operation for each of your venues. If you need to shut for longer periods, for instance over public holidays, you can easily do so
Automated Booking Reminders
MIDAS can automatically send booking reminders to customers via email in advance of their bookings at your facilities
Optional two-factor authentication adds an extra layer of security to MIDAS. When enabled and a user logs in, they are sent a unique code by email which they then enter in order to complete their log in
Custom Booking & Client Fields
Add your own custom fields to the booking form or client records. Text, number, checkbox, URL, or list fields, can be added and set to be optional or required fields. Field management allows control over whether fields appear in search results or on printouts
Make Clients Tax Exempt
Set individual clients to be "tax exempt" in the system. Generated invoices for clients marked as tax exempt will not include a tax element
Easily Import DataIt's really easy to import bookings and events from a wide variety of other applications, including Google Calendars, Yahoo Calendars and MRBS into MIDAS. You can also import data from Spreadsheets, CSV or iCal files. As well as importing bookings, clients and users can also be imported into your MIDAS room booking system as well! Read More...
More than a dozen different templates can be customized in MIDAS - including email, invoice, and print templates. Templates can contain HTML, so it's easy to include your own text, images and links within your templates
Setup & Breakdown Periods
Easily add Setup and Breakdown periods to your bookings, and control whether these can overlap with those of adjacent bookings
With our optional Slack addon, MIDAS can automatically post to your team's Slack stream in real-time whenever certain activity occurs within your MIDAS system Read more...
FREE 30-Day Trial
We offer a completely FREE, no risk trial of MIDAS hosted on our servers. This allows your organization to explore the many features and capabilities of our room booking and resource scheduling software.
Start your FREE trial today!
Microsoft Teams Integration
With our optional Microsoft Teams addon, MIDAS automatically post to your team's channel whenever certain activity occurs within your MIDAS system. Read more...
Sync to Google/Outlook Calendars
With our optional Data Feeds addon, you can synchronize bookings from MIDAS to your external calendar application Read more...
Desktop Notifications can alert you to new booking requests, messages from other users, reminders, and watch notifications
MIDAS can natively integrate with PayPal to allow your clients to pay invoices created in your MIDAS room booking system online
"Tentative" Booking Types
Setup "tentative" (provisional) bookings. These auto expire if not confirmed within a time frame after being added or before the booking is due to start
With MIDAS you can maintain a line of credit for each of your clients. Any outstanding credit will then be applied to their next invoice