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MIDAS Software Features

Some of the powerful features of our MIDAS Room Booking software include...

Don't Exceed Maximum Occupancy!


Comply with licensing restrictions and Health & Safety legislation by ensuring that your venues do not exceed their maximum occupancy levels. When scheduling a booking the software informs if attempting to book a venue for more people than it can safely accommodate!. Read More...

Stop Double Bookings


MIDAS checks room availability at the time of reservation. It will alert you if the desired booking conflicts with an existing one. Read More...

Multi Browser Support


Whether you prefer using Chrome, Firefox, Safari, Edge, or Opera... you can access MIDAS through modern versions of all major web browser!. Read More...

Send Bookings To Your External Calendar


Quickly send bookings from MIDAS to your external email software's calendar (Outlook/Thunderbird) with just a single click

Click & Drag to Add Bookings


Click and drag between two times in the scheduling grid to quickly add a booking. Read More...

Multiple User Support


Add additional team members to the application, each one with their own unique set of "permissions". These control the actions the user may perform, such as adding/modifying/deleting bookings or clients, printing, and restricting how much client information they may view. Read More...

Group & Filter Rooms


You can group similar rooms together, and then "filter" which of these to display bookings for in the "scheduling grid". Read More...

Quickly Reschedule Bookings


Simply "drag and drop" bookings around the scheduling grid in MIDAS. This provides a quick and easy way to move bookings to a different room, date, or time!

Flexible Room Hire Rates


Set hourly/daily hire rates for each of your rooms. Also set different rates for different days of the week, or different rates for different lengths of bookings. Not only that, you can also apply discounted rates based upon the type of booking!. Read More...

PayPal Integration


MIDAS can natively integrate with PayPal to allow your clients to pay invoices created in your MIDAS room booking system online

Desktop Notifications


Desktop Notifications can alert you to new booking requests, messages from other users, reminders, and watch notifications

Alerts & Reminders


Set yourself reminders to automatically notify you of important bookings. You can also send internal messages to other MIDAS users, which they will receive when they next login. Read More...

Reduce Costs

Our booking management software can drastically cut down on costs, as it streamlines the time spent on scheduling and administrative tasks, and reduces the amount of paperwork!

API Access


Our optional API Access addon allows developers to interface directly with a MIDAS system. This facilitates integration between our software and other 3rd party products or websites. Learn More...

Schedule Recurring Bookings


Easily schedule repeat bookings for multiple dates, and across multiple rooms in one go. You can also book rooms continuously between two dates. Read More...

Day, Multi-Day, Week & Monthly Calendar Views


View your room scheduling in a day-by-day view, a multi-day view, or in a Monthly overview. Read More...

Versatile Printouts


Print bookings for a single date, or date range, and filter which rooms or booking types to include. You can also print details of individual client's bookings over a custom date range. In the event of an emergency you can instantly print out the estimated number and location of people currently on your site!. Read More...

RSS Booking Feeds


Our optional Data Feeds addon can generate multiple public RSS 2.0/Atom data feeds from your booking data! Learn More...

Venue "Blocking"


Venue "Blocking" allows you to prevent bookings in certain spaces whilst certain other spaces have bookings ongoing. Ideal if you have rooms that can be either be booked in their entirety or sub-divided into smaller bookable spaces. Read More...

Manage Equipment & Staffing


You can allocate equipment, consumables, and staffing to your bookings, and keep track of what resources are being used. Read More...

Sync to Google/Outlook Calendars


With our optional Data Feeds addon, you can synchronize bookings from MIDAS to your external calendar application Learn More...

Powerful Client Database


You can search for, add or modify clients, view their booking history... even e-mail your clients directly from within the scheduling software!. Read More...

Powerful Search Capabilities


MIDAS contains its own built in search engine to search for bookings or customers by simply entering a few keywords. Read More...

Multi Language Support


MIDAS boasts a growing number of supported languages. These include English (US, British, and Australian), Dutch, French, German, Italian, Spanish, Norwegian and Greek! You can easily select your preferred language when you login. Read More...

Export Data & Reports


Export Bookings, Clients, Resources, Reports and Invoice Summaries in a range of popular formats, including Excel (.xlsx), XML, iCal and CSV. This allows you to further analyze and use data from your room scheduling system in 3rd party tools and applications

Clear & Crisp Web Interface


Our room scheduling software has a clean and clear interface. Easily see all relevant booking information at a glance on one screen without any clutter. There's also a range of visual themes included to customize the look and feel of MIDAS. Read More...

Co-Brand MIDAS

Upload your organization's logo to your MIDAS system. Your logo will appear throughout the software and can be included on generated printouts, invoices, and emails too!

Custom Booking & Client Fields


Add your own custom fields to the booking form or client records. Text, number, checkbox, URL, or list fields, can be added and set to be optional or required fields. Field management allows control over whether fields appear in search results or on printouts. Read More...

Color-coded Bookings


Color coding different "types" of bookings make them visually easier to distinguishing between. You can also assign discounted rates to each of your booking types!. Read More...

Complete History For Each Booking


MIDAS logs every alteration made to each booking, along with the date, time and the user who made the change

Graphical Reports & Statistics


Automatically generate and print a range of reports and statistics at the click of a button. These provide a diverse insight into your clients, venue usage, bookings, invoices and projected income. Read More...

Multi Database Support


Expand your MIDAS software by running multiple online scheduling databases from one single interface. This is ideal if you have multiple business locations, as you can set up a separate database for each!. Read More...

Integrated Invoicing


Automatically generate invoices for your bookings, which you can print or email to your clients directly from within the software. You can modify or manually create your own invoices too. Also, retrospectively invoice bookings, or have the system invoice a cancellation fee if a booking is cancelled at short notice. Read More...

Keep Track of Activity


Extensive logging capabilities allow you to keep track of just how your users are using the scheduling software. Read More...

Online Invoice Payments


Generate invoices for your clients and allow them to pay online using a Credit/Debit Card or PayPal account. Read More...

Accept Public Booking Requests

Accept booking requests through your website! Allow your visitors to check current room availability and submit booking requests online for your approval

Live Timeline


The Scheduling Grid shows a real-time indication of the current time of day, so you can instantly see what bookings are currently taking place

Accessed Through Your Web Browser


MIDAS runs in your browser! There's absolutely nothing to install on your end user's devices. All they'll need is a modern web browser and a connection to the server hosting the booking system - whether that's our cloud servers or your local server. Making MIDAS the perfect online room and resource scheduling solution for large or multi-site businesses!. Read More...

Send Booking Confirmations


The MIDAS system can automatically send email booking confirmations to your clients

Easy To Install

Our self-hosted edition of MIDAS is easy to install on your web server - We provide a simple install script which fully installs and configures the software on your server in seconds! We also offer a "cloud-hosted" edition too! Here your MIDAS room booking app runs on our cloud infrastructure so there's nothing for you to install!

Automated Database Backups


The software automatically creates a backup of its database every day! For added piece of mind, instantly backup your database at any time through the click of a button! Choose to have backups stored on the server and also emailed to you. Read More...

Set Operating Hours


Set the daily hours of operation for each of your venues. If you need to shut for longer periods, for instance over public holidays, you can easily do so. Read More...

Easy To Deploy

Because the software is entirely web based, there is nothing to install on every computer or workstation! This makes MIDAS very easy to roll out to your entire workplace whatever its size!

Email Notifications


Get instant notifications when consumables are running low or notify staff when their services or specific resources they are responsible for are required. For example, whenever refreshments are added to a reservation, catering staff could be automatically notified

Embeddable Web Calendars


With our optional Web Calendars addon you can quickly embed monthly overview calendars of your bookings into your website. This is ideal if you'd like to display a "What's on" calendar of events to your website's visitors, or to provide a quick overview of a particular room's availability. Learn More...

Hotels/Guest Houses/B&B's


MIDAS can be readily configured to allow booking by a number of nights (instead of discrete start/finish times). You can set up your overnight accommodation business' check in and check out times. You can also limit the maximum number of nights stay too!

Digital Signage


Our optional Digital Signage addon is a feature-rich signage solution. It offers real-time display of your ongoing and upcoming room bookings on screens around your facility! Whether you'd like to display today's bookings to visitors in your reception area, or have individual screens outside each room just what's currently taking place in that one space, our Digital Signage addon is for you! Learn More...

Automated Booking Reminders


MIDAS can automatically send booking reminders to customers via email in advance of their bookings at your facilities

Slack Integration


With our optional Slack addon, MIDAS can automatically post to your team's Slack stream in real-time whenever certain activity occurs within your MIDAS system Learn More...

Stripe Integration


MIDAS can natively integrate with global payment processor Stripe. This allows clients to instantly pay online for their bookings, or invoices created in your MIDAS room booking system

Bookable Time "Slots"


By default, users specify both a Start and Finish time for their bookings. However, you can replace this (on a per user basis) with a drop-down list of predefined time slots instead. This makes MIDAS ideal for organizations with structured days, such as in schools.. Read More...

Make Clients Tax Exempt


Set individual clients to be "tax exempt" in the system. Generated invoices for clients marked as tax exempt will not include a tax element

Active Directory Integration


Provide seamless "Single Sign-On" support for your MIDAS room booking system with authentication against your Windows Active Directory Learn More...

Great for Appointments!


Replace the standard Finish time selector - on a per user basis - with a drop-down list of predefined durations. Ideal if you're always scheduling appointments of fixed length!

Easily Import Data

It's really easy to import bookings and events from a wide variety of other applications, including Google Calendars, Yahoo Calendars and MRBS into MIDAS. You can also import data from Spreadsheets, CSV or iCal files. As well as importing bookings, clients and users can also be imported into your MIDAS room booking system as well! Learn More...

Cross-Platform Multi-Device Support


Requiring only a modern web browser, your room booking system is accessible whether you're on Windows, Mac, or Linux, or using a Desktop, Laptop, Tablet, or mobile device!

Two-Factor Authentication


Optional two-factor authentication adds an extra layer of security to MIDAS. When enabled and a user logs in, they are sent a unique code by email which they then enter in order to complete their log in

Attach Documents To Bookings


Allow files and documents to be uploaded and attached to bookings by adding a custom file field.
* Available in "self hosted" editions of MIDAS only

Customizable Templates


More than a dozen different templates can be customized in MIDAS - including email, invoice, and print templates. Templates can contain HTML, so it's easy to include your own text, images and links within your templates

Client Credit


With MIDAS you can maintain a line of credit for each of your clients. Any outstanding credit will then be applied to their next invoice

"Tentative" Booking Types


Setup "tentative" (provisional) bookings. These auto expire if not confirmed within a time frame after being added or before the booking is due to start

Intelligent Booking Alternatives


If a venue is "Unavailable" at the desired times (for example, if it would conflict with an existing booking), MIDAS can automatically offer alternate venues and time slots. Read More...

Invoice Reminders/Overdue Notifications


Have reminders sent to clients when payment for their invoices for the hire/use of your facilities and resources are due. Additionally, notifications can also automatically be sent once payment for an invoice is overdue

Setup & Breakdown Periods


Easily add Setup and Breakdown periods to your bookings, and control whether these can overlap with those of adjacent bookings

Microsoft Teams Integration


With our optional Microsoft Teams addon, MIDAS automatically post to your team's channel whenever certain activity occurs within your MIDAS system. Learn More...

Flexible and Versatile

MIDAS isn't limited to being used for booking a meeting room or conference room. MIDAS has booking applications in Schools, Colleges & Universities, Churches & Places of Worship, Entertainment & Performance Venues, Libraries, Community Centers, Sports Complexes & Health Clubs, Training Centers, Recording Studios, Arts & Music Festivals & Events, Hotels & Guest Houses, Village Halls, Multi-Site Businesses... and more!

Export Invoices To Popular Accounting Packages


You can export invoices from MIDAS to popular accounting software packages, including QuickBooks, Sage, Xero, Clear Books, KashFlow, and QuickFile

FREE 30-Day Trial


We offer a completely FREE, no risk trial of MIDAS hosted on our servers. This allows your organization to explore the many features and capabilities of our room booking and resource scheduling software.
Start your FREE trial today!

Work From Home

Working From Home (WFH) has become very popular in recent times. The benefit of a web-based management system for your rooms, facilities, staff, and resources is that you don't have to be sat behind a desk in an office. You can view and actively manage bookings and room usage from anywhere with an internet connection!