MIDAS Software Features
Some of the powerful features of our MIDAS Room Booking system include...
Stop Double Bookings
MIDAS checks room availability at the time of reservation, and will alert you if the booking conflicts with an existing one
Send Booking Confirmations
The MIDAS system can automatically send email booking confirmations to your clients
Bookable Time "Slots"
By default, users specify both a Start and Finish time for their bookings. However, you can replace this (on a per user basis) with a drop-down list of pre-defined time slots for them to book into instead - ideal for organizations with structured days, such as in schools.
Schedule Recurring Bookings
Easily schedule repeat bookings for multiple dates, and across multiple rooms in one go. You can also book rooms continuously between two dates
Reduce CostsOur booking software can drastically cut down on costs, as it streamlines the time spent on scheduling and administrative tasks, and reduces the amount of paperwork!
Easy To DeployBecause the software is entirely web based, there is nothing to install on every computer or workstation! This makes MIDAS very easy to roll out to your entire organization whatever its size!
A growing number of interface languages are supported, including English (US, UK, and Australian), Dutch, French, German, Italian, Spanish, Norwegian and Greek! ...you can easily select your preferred language when you login
Send Bookings To Your External Calendar
If your email software has an associated calendar application (such as Outlook, or Lightning (for Thunderbird)) you can quickly send bookings from MIDAS to your external calendar with just a single click
Manage Equipment & Staffing
You can allocate equipment, consumables, and staffing to your bookings, and keep track of what resources are being used
Automatically generate invoices for your bookings, which can be printed or emailed to your clients directly from within the program. You can also modify or manually create your own invoices, retrospectively invoice clients, or have the system invoice a cancellation fee if a booking is cancelled at short notice
Keep Track of Activity
Extensive logging capabilities allow you to keep track of just how your users are using the software
Online Invoice Payments
Not only can you generate invoices for your bookings, you can also allow your clients to pay them online using a Credit/Debit Card or PayPal account
Color coding different "types" of bookings make them visually easier to distinguishing between. You can also assign discounted rates to each of your booking types!
Make Clients Tax Exempt
Individual clients can be set as "tax exempt" in the system. Tax exempt clients will not be charged tax on their generated invoices for the hire/use of your facilities and resources
Powerful Client Database
You can search for clients, add or modify clients, view a client's booking history... even e-mail clients directly from within the software!
Great for Appointments!
The usual Start and Finish time selectors on the booking screen can be replaced - on a per user basis - with a Start time and drop-down list of pre-defined durations - ideal if you're always scheduling appointments of fixed length!
MIDAS can be readily configured to allowing booking by a number of nights (instead of discrete start/finish times). You can setup your overnight accommodation business' check in and check out times as well as limit the maximum number of nights stay
Automatic Database Backups
As well as the ability to instantly backup your database on-demand through the click of a button, for added piece of mind, the system can also automatically backup its database every day! - Backups can be stored on the server and also emailed to you!
Custom Booking & Client Fields
Add your own custom fields to the booking form or client records. You can add text, number, URL, or list fields, and set them to be optional or required fields. You can also control whether your custom fields appear in search results and on printouts
Flexible Room Hire Rates
You can set hourly/daily hire rates for each of your rooms, have different rates for different days of the week, or different rates for different lengths of bookings. Not only that, you can also apply discounted rates depending upon the type of booking!
Easy To InstallOur self-hosted edition of MIDAS is easy to install on your web server - We provide a simple install script which fully installs & configures the software on your server in seconds! Too much hassle? Don't worry, we also offer a "cloud-hosted" edition, where your MIDAS booking system runs on our infrastructure so there's nothing at all for you to install!
Powerful Search Capabilities
MIDAS contains its own built in search engine to search for bookings or clients by simply entering a few keywords
Specify Operating Hours
You can specify the hours of operation for each of your venues, and even "Close" venues for extended periods of time - for instance over public or school holiday periods, or if you've having renovations or building work undertaken
Quickly Reschedule Bookings
With MIDAS you can simply "drag and drop" bookings around the scheduling grid, making it quick and easy to move a booking to a different room, date, or time!
Day, Multi-Day, Week & Monthly Views
View your room scheduling in a day-by-day view, a multi-day view, or in a Monthly overview
Expand your MIDAS by running multiple online scheduling databases from one single interface - ideal if you have multiple business locations - you can setup a separate database for each!
Print bookings for a single date, or date range, and filter which rooms or booking types are included. You can also print details of individual client's bookings over a custom date range. In the event of an emergency MIDAS allows you to instantly print out the estimated number and location of people currently on your site!
Group & Filter Rooms
You can group similar rooms together, and then "filter" which ones are displayed in the "scheduling grid"
Complete History For Each Booking
MIDAS logs every alteration made to each booking, along with the date, time and the user who made the change
Don't Exceed Maximum Occupancy!
Comply with licensing restrictions as well as Health & Safety legislation by ensuring that your venues do not exceed their maximum occupancy levels - When scheduling a booking the system will check, and inform you if you attempt to book a venue for more people than it can safely accommodate!
Click & Drag to Add Bookings
Bookings can be quickly added by simply clicking and dragging between two times in the scheduling grid
Our optional API Access addon allows your developers to interface directly with your MIDAS system from your own websites/applications Read More...
Invoice Reminders/Overdue Notifications
MIDAS can automatically send email reminders to clients when payment for their invoices for the hire/use of your facilities and resources are due. Additionally, notifications can also automatically be sent once payment for an invoice is overdue
Alerts & Reminders
Set yourself reminders to automatically notify you of important bookings. You can also send internal messages to other MIDAS users, which they will receive the next time they login
Multiple User Support
Add additional users to the system, each one having their own unique set of "permissions" controlling which actions they can perform, such as adding/modifying/deleting bookings or clients, printing, and restricting how much client information they are permitted to view
Whether you prefer using Google Chrome, Mozilla Firefox, Apple Safari, Opera, Microsoft Edge or Internet Explorer... you can access MIDAS through them all!
The Scheduling Grid shows a constantly updating real-time indication of the current time of day, so you can instantly see what bookings are currently taking place
Our optional Digital Signage addon is a feature-rich signage solution offering real-time display of your ongoing and upcoming room bookings on TV screens around your site! Whether you'd like to display today's bookings to visitors in your reception area, or have an individual screen outside each room just showing what's currently taking place in that one space, our Digital Signage addon is for you! Read more...
Graphical Reports & Statistics
Automatically generate and print a range of graphs and statistics at the click of a button, providing a diverse range of detailed information about your clients, venue usage, bookings, invoices and projected income over a selected date range
Our optional RSS Feeds addon can automatically generate multiple public RSS 2.0/Atom data feeds from your booking data! Read more...
Clear & Crisp Web Interface
Our booking software has a clean and clear interface - see all relevant booking information on one screen at a glance without any clutter. There's also a range of visual themes available to customize the look of MIDAS
Accept Public Booking RequestsAccept booking requests through your website! Allow your visitors to check current room availability and submit booking requests online for your approval
Runs in your Web Browser!
MIDAS runs in your browser! There's absolutely nothing to install on your end user's computers, all they need is a modern web browser and a connection to the server hosting the system - whether that's our cloud servers or your local server... Making this the perfect online room and resource scheduling solution for large or multi-site businesses!
Get instant notifications when consumables are running low or notify staff when their services or specific resources they are responsible for are required. For example, your catering staff could be automatically notified when refreshments are added to a reservation
Embeddable Web Calendars
With our optional Web Calendars addon you can quickly embed monthly overview calendars of your bookings directly and seamlessly into your own website - ideal if you'd like to display a "What's on" calendar of events to visitors to your web site, or provide a quick overview of a particular room's availability Read more...
Intelligent Booking Alternatives
If a venue is "Unavailable" at the desired times (for example, if it would conflict with an existing booking, or fall outside the venue's operating hours), MIDAS can automatically offer alternate venues and time slots
Optional two-factor authentication adds an extra layer of security to MIDAS. When enabled, whenever a user logs in, they are sent a unique code to their registered email address which must then be entered in order to complete their log in
Export Data & Reports
Bookings, Clients, Resources, Reports and Invoice Summaries can be exported in to a range of popular formats, including Excel (.xlsx), XML, iCal and CSV, allowing you to analyze and use data from your scheduling system in 3rd party tools and applications
Easily Import DataIt's really easy to import bookings and events from a wide variety of other applications, including Google Calendars, Yahoo Calendars and MRBS into MIDAS. You can also import data from Spreadsheets, CSV or iCal files. As well as importing bookings, clients and users can also be imported into your MIDAS room booking system as well! Read More...
Active Directory Integration
Provide seamless "Single Sign-On" support for your MIDAS booking system with authentication against your Windows Active Directory Read More...
The Venue "Blocking" features of MIDAS allow you to prevent bookings in certain spaces whilst certain other spaces have bookings ongoing - Ideal if you have rooms that can be either be booked in their entirety or sub-divided into smaller bookable spaces
Cross-Platform Multi-Device Support
As all you need is a modern web browser, your room booking and resource scheduling system can be accessed regardless of whether you're using a Windows, Mac, or Linux, Desktop, Laptop, Tablet, or mobile device!
Attach Documents To Bookings
Add custom fields to your booking screen to allow files & documents to be uploaded and attached to your bookings
* Available in "self hosted" editions of MIDAS only
Automated Booking Reminders
MIDAS can automatically send booking reminders to your clients via email in advance of their bookings taking place
Over a dozen different templates can be customized in MIDAS - including email, invoice, and print templates. Templates can contain HTML, so it's easy to include your own text, images and links within your templates
With MIDAS you can maintain a line of credit for each of your clients, which will be automatically applied to their future invoices
"Tentative" Booking Types
Setup "tentative" (provisional) bookings which will automatically expire if they're not confirmed within a specific time frame after being added or before the booking is due to commence
Co-Brand MIDASYou can upload your organization's logo to your MIDAS system, where it will appear throughout the software, and can be included on generated printouts, invoices, and emails too!
Integration with leading global payment processor Stripe
MIDAS can natively integrate with global payment processor Stripe to allow your clients to instantly pay for their bookings online, or to pay invoices created in or generated by your MIDAS booking system
FREE 30-Day Trial
We offer a completely FREE, no risk trial of MIDAS hosted on our servers, allowing you and your colleagues to explore the many features and capabilities of our room booking and resource scheduling software.
Start your FREE trial today!
Desktop Notifications can alert you to new booking requests requiring your approval, as well as new messages from other users, reminders, and watch notifications
Optional Slack Integration
With our optional Slack addon, MIDAS can automatically post to your team's Slack stream in real-time whenever certain activity occurs within your MIDAS system Read more...
MIDAS can natively integrate with PayPal to allow your clients to pay online invoices which you've created or automatically generated in your MIDAS booking system