Flexible Room Hire Rates

Room Hire Rates in MIDAS: Flexible Pricing for Any Facility

Charging for room hire is rarely as simple as a flat rate per booking. Peak and off-peak pricing, different rates for different booking types, hourly versus daily rates, headcount-based pricing - these are all common requirements, and MIDAS handles them without needing workarounds.

Rate structures

Each venue in MIDAS can have its own charging configuration. The options include:

• Hourly rate - charged per hour of the booking duration
• Daily rate - a flat charge per day, regardless of hours used
• Per booking - a fixed charge applied to any booking of that room
• Per attendee - a rate multiplied by the number of attendees recorded on the booking
• Time-based variations - different rates for different times of day or days of the week, useful for peak/off-peak pricing

These can be combined - for example, a lower rate on weekdays and a higher one at weekends, applied per hour.

Discounts by booking type

Booking types in MIDAS (such as Internal, External, or any category you define) can carry a discount percentage. This makes it straightforward to offer lower rates for internal bookings or to a specific category of client, without setting up complex rules per room.

Tax rates

Tax can be set independently for each venue and each resource. Clients can be marked as tax-exempt, in which case their invoices are generated without a tax line regardless of the room's configured rate.

Resources carry their own charges

Equipment, consumables, and staffing resources all have their own per-unit charge. These are added to the invoice alongside the room hire charge automatically.

→ Try MIDAS free and set up your room rates during the trial period.