Multi-User Support

User Accounts and Permissions in MIDAS

Most organisations that manage room bookings have more than one person involved in the process. MIDAS is designed to support teams of any size, with a permission system that gives each user account the right level of access for their role.

User Account Options

When you purchase MIDAS, your licence includes a set number of user accounts - from a single administrator up to unlimited accounts for large teams. If your team grows, you can upgrade your licence at any time to add more. There is no limit on how many users can be logged in simultaneously.

Permissions

Each user account in MIDAS has a set of permissions controlling what they can do: adding, modifying, or deleting bookings; managing clients; accessing invoicing features; viewing reports; accessing the audit log; managing system settings; booking outside operating hours; and overriding occupancy limits.

Permissions are set individually per user, so a receptionist handling bookings but not financial data can be configured appropriately, as can a manager needing read-only access to reports.

Venue Group Access

User accounts can be restricted to specific venue groups. A user with restricted group access only sees the rooms in their assigned groups and can only make bookings within those rooms.

Two-Factor Authentication

Two-factor authentication can be enabled per user. When active, users must enter a one-time code from an authenticator app or sent to their email in addition to their password.

Single Sign-On

For organisations running self-hosted MIDAS with Windows Active Directory or a SAML 2.0 identity provider, single sign-on can be configured. Staff authenticated through your existing systems are logged into MIDAS automatically.

Public Access Without User Accounts

MIDAS also supports public-facing booking features that do not require user accounts. Visitors can submit booking requests through a page embedded in your website, reviewed and approved by users with the appropriate permissions.

→ Start a free trial and test the user and permission system with your team.