Posts Tagged: support

Expiration warnings in older self-hosted MIDAS systems

Our self-hosted edition of MIDAS allows you to install and run the booking system on your own server and infrastructure.

Unlike our cloud-hosted edition, which has a subscription based pricing model, our self-hosted edition is essentially a “perpetual license”. This means that once purchased, you may then use it indefinitely.

That said, we do have an optional annual support subscription available to our self-hosted customers.

A support subscription entitles you to software updates and access to priority support for the duration of your subscription. It’s really important to keep your software up to date, and so we highly encourage all self-hosted customers to take out an annual support subscription.

Because of the risks associated with the running outdated software, in older (now obsolete and unsupported) versions of MIDAS, we implemented a ‘soft expiration’.

This meant that after a certain date, obsolete software would cease to function.

The arbitrary date we set originally was 1st January 2025.

However, this is only a ‘soft’ expiration. The software itself isn’t altered or ‘crippled’ in any way after this date, and the soft expiration can be lifted upon request.

If you’re currently running a self-hosted MIDAS system and you originally installed a version of MIDAS prior to v4.30 (April 2022) then you may be affected.

When accessing your MIDAS system, you may see a notification on the login page that your license is about to expire.

If you have an active subscription…

Please update your MIDAS system as soon as possible via MIDAS Admin Options > Manage MIDAS > Update.

Once updated, the expiration notice will be removed and you can continue using MIDAS as normal.

If you don’t have an active subscription…

The current version of MIDAS is v4.37 (with v4.38 about to land)

If you’re currently running an older version then not only are you missing out on new features and bug fixes, you’re also missing out on important security improvements and enhancements which could put your MIDAS system at risk.

We would therefore strongly recommend that you consider taking out an annual support subscription for your obsolete MIDAS system. This will allow you to update the software to the current version.

Once updated, the expiration notice on your MIDAS login screen will also be removed.

If you don’t wish to update your MIDAS system, then you will need to use our online Self Service tool to generate an updated configuration file for your obsolete software to continue using it after 1st January 2025.


Our MIDAS room and resource scheduling software is available in two editions, a “cloud-hosted” edition and a “self-hosted” edition.

These days, around two thirds of our customers opt for our cloud-hosted edition. Despite this, we’re still very much committed though to offering and supporting a self-hosted edition too.

Now, one of the challenges in developing a web-based application like MIDAS is that it relies on 3rd party components.

For example, to run a web based application, you first need a web server that supports the coding language the web application is written in. You also need a database server to store data for the application.

Countless combinations

Web servers first and foremost need an operating system (like Windows or Linux). They also require underlaying web server software – such as Apache or IIS – to name just two. There are of course numerous operating systems and server software, with different variations and configurations of each.

MIDAS is written in Perl. There are a number of different “flavors” of Perl for different operating systems. For example, on Windows servers both ActivePerl and Strawberry Perl are available.

Finally database servers; MIDAS currently supports MySQL and MariaDB databases, and different versions of each of these.

Here at MIDAS HQ, we have test MIDAS systems running on a range of common setups. However, it would be virtually impossible for us to test our software on every conceivable combination of Operating System, Web Server, Perl, and Database versions.

Although rare, if a self-hosted customer encounters an issue with our software on their particular setup, we’re usually able to replicate it in our labs and provide a solution.

Very occasionally though a self-hosted customer encounters an issue which we’re not able to readily identify and reproduce.

As we (rightly) don’t have access to self-hosted customer’s own servers, this can make troubleshooting challenging.

It can be even more challenging if the self-hosted customer (or their IT provider) is not especially server-savvy. For instance, we may occasionally request files from a customer to aid in our troubleshooting…

A real-world example

In a recent support request, a self-hosted customer encountered an issue after updating their MIDAS system. We weren’t able to immediately replicate this in our testing, and so we requested additional information from the customer. The customer had to contact their IT supplier for assistance in retrieving these files from their MIDAS. Their IT supplier was slow in providing the requested information, which we didn’t receive for a couple of weeks.

Once in receipt of the additional information, however, we were able to identify and resolve the issue within a couple of hours. The customer though was understandably frustrated that it had taken two weeks to resolve (due to the delay with their IT supplier).

As a result of this, we decided to take steps to make it easier for us to support self-hosted customers in the future.

Helping us to help you!

So starting with MIDAS v4.33, there’s now an option for a self-hosted customer to send us diagnostic information directly from within their MIDAS system. This bypasses situations where a customer may have to contact or raise a ticket with their external IT support/provider in order for us to assist them.

If you run into an issue with your self-hosted MIDAS system, our support team may provide you with a “Support Code”. Simply login to your MIDAS system and go to MIDAS Admin Options → Manage MIDAS → Database → Database Tools, and select “Send Support Bundle”.

Easily send diagnostic data to the MIDAS support team
Easily send diagnostic data to the MIDAS support team

You’ll be prompted to enter your Support Code before clicking the “Send Support Bundle to MIDAS” button. Your MIDAS system will then self-generate diagnostic information. This information is then securely sent to our support team for further analysis.

The following data is included within the support bundle that’s securely transmitted to MIDAS HQ:

  • A copy of the program files which make up your MIDAS system
  • A copy of the settings file for your MIDAS system
  • A copy of your MIDAS database
  • A copy of any MIDAS debug logs
  • Information on your server setup

This diagnostic data can really aid our support team speed up the diagnosis of the potential issue you’re having with your self-hosted MIDAS system.


Happy Christmas from MIDAS HQ

Happy Christmas from MIDAS HQ

We’d like to wish all our customers a very Happy Christmas from MIDAS HQ here in the UK!

2020 is a year that most will be glad to see the back of, and we know that many of our customer’s businesses have been significantly impacted by COVID-19 this year.

Since March, here at MIDAS HQ we’ve been working hard to support our customers affected by the pandemic. We put in place support for those venues which had to temporarily close, and provided guidance for those who’ve had to adjust their way of operating.

Sadly though we know that some of our customers this year have had to permanently shut their doors, and our hearts especially go out to them at this time of year.

Here at MIDAS HQ in the UK it’s been a challenging year too. We’ve been through two national lockdowns, and been in a perpetual local lockdown for coming up to 5 months now.

As a small and agile business though, we’ve been able to adapt and continue with business as usual.

Since the start of the pandemic, we’ve released 3 significant updates to MIDAS (v4.24, v4.25, and v4.26), packed with new and exciting features!

We’ve also maintained the high level of support that we know our customers value! During the pandemic, our median response time to Priority Support requests has been just 10 minutes! What’s more, EVERY Priority Support request we’ve received during the pandemic has had a dedicated human response within 6 hours of receipt!

Priority Support over Christmas:

As we’ve done in every year previous, Priority Support will be available to all customers with an active support subscription should they need it right across the festive season – even on Christmas Day itself!

This year, however, we would ask customers with non-urgent support queries over Christmas to consider waiting until the new year to contact our support team if at all possible.

The UK government are allowing a very small window over the festive season for people to travel and see family. Most of our staff have been in perpetual lockdown and haven’t seen close family members since before March, and so we’d like them to have the opportunity to be able to travel and do that this Christmas.

This may mean slightly slower responses times to support queries than usual, and is why we’re encouraging non-urgent queries to be delayed until the new year, where possible.

Thank you for your understanding and support!

However you’re spending this festive season, we’re sure it won’t feel like a “normal” Christmas. But we do wish you a happy and peaceful time, and we sincerely thank all our customers for their continued custom and support during 2020.

We’re already working on MIDAS v4.27, so stay tuned for more updates in 2021!

Have a safe and peaceful Christmas from all of us here at MIDAS HQ!


We constantly strive to provide unrivalled support to customers of our Web Based Room Booking & Resource Scheduling system. One of the things we’re most proud of is our professional, friendly, knowledgeable, and responsive customer support.

That’s why we regularly review how we’re performing on this front. We also make our findings public too. This helps ensure that customers who’ve taken out an Annual Support Subscription with their purchase of our scheduling software, are getting an unmatched support service!

To maintain our very high standards of service, we analyze the wait times between when a priority support email is received by us, and when a subsequent response is sent. And all these are responses by real people! They’re not some machine or AI generated auto-responder, but instead tailored responses from human!

We’ve now analyzed our performance again – this time for the month of June 2014 and the responsiveness of our support just keeps on getting better! When we first started analyzing our support response times, back in September 2012, we measured support response times in hours. Last September 2013, we felt the need to improve our measurements down to minutes!

The table below shows the percentage of Priority Support emails and how quickly they were answered between September 2012 and June 2014.

 September 2012January 2013September 2013June 2014
Answered within 15 minutes58.97%71.43%
Answered within 30 minutes74.36%77.14%
Answered within 1 hour76.29%85.95%87.18%91.43%
Answered within 2 hours90.72%91.23%94.87%97.14%
Answered within 3 hours92.78%94.74%94.87%100%
Answered within 4 hours93.81%96.49%97.44%100%
Answered within 5 hours94.85%98.25%100%100%
Answered within 6 hours96.91%98.25%100%100%
Answered within 7 hours98.97%98.25%100%100%
Answered within 8 hours98.97%100%100%100%
Answered within 9 hours98.97%100%100%100%
Answered within 10 hours98.97%100%100%100%
Answered within 11 hours100%100%100%100%
Our speed of response to Priority Support Emails

As you can see, between September 2013 and June 2014 we’ve improved again!! During June, ALL Priority Support emails were responded to within 3 hours of receipt. This was regardless of the day of the week, and that’s not an average – that’s…

Every single Priority Support email received in June was given a real, individually tailored, human response within 3 hours (and over 90% of those within just 1 hour)!

Now, how many companies do you know where you can get a real human response to your email that fast, any day of the week!!?

So if you’re considering MIDAS for your organization’s scheduling needs, but are perhaps worried about how good our support is or whether an Annual Support Subscription to MIDAS is worth having, well… the above figures speak for themselves!

…but if you’re still not convinced? Read some of our Customer Testimonials about our scheduling system and the outstanding level support we consistently provide!