One-Stop Database Cleanup Tool

MIDAS includes a number of handy “Database Tools“.

These tools help system administrators keep their MIDAS systems running efficiently.

The “Cleanup” tools allow for the quick removal of obsolete data within a MIDAS booking system.

Separate tools are provided for removing outdated bookings, invoices, clients, and users respectively.

There’s also an “Optimize Database” tool which runs a series of commands on the underlaying MySQL / MariaDB database to help it run more efficiently.

For v4.36, we’ve added a new “One-Stop Cleanup” tool to the list of cleanup tools. This new tool provides a fast way to collectively run several other cleanup tools.

The actions the new One-Stop Cleanup tool performs are:

  • Performing a “One-Stop Cleanup” will, in a single action:
  • Remove bookings that occurred more 5 years ago.
  • Remove invoices that were paid more than 5 years ago.
  • Remove clients with no bookings in the past 2 years.
  • Remove users who have not logged in for more than 1 year.
  • Optimize the database.

Whilst there are no limits imposed in our software for how long data should persist, without using the Database Cleanup tools, data will persist indefinitely.

An organization may have a requirement for client and invoice data to be kept for a specific period of time, but it’s unlikely that most organizations will need to keep such information indefinitely.

This is where the cleanup tools in MIDAS become useful.

Performing routine cleanups of very old and obsolete data in your MIDAS help keep your system running efficiently.

Database Tools in MIDAS
Database Tools in MIDAS

Get Notified On Invoice Payments

The powerful “Watch Notification” features of MIDAS allow users to configure automatic notifications whenever certain activity occurs within their MIDAS.

Examples uses of Watch Notifications include:

  • Staff members could be notified whenever they’re added to a booking
  • Catering staff could receive notifications whenever refreshments are added to bookings
  • A purchasing department could receive notifications when consumables are running low and need re-ordering
  • A user could be notified should an unavailable venue/time slot becomes available again

For MIDAS v4.36 we’ve added an additional Watch notification option. This provides the ability for a user to be notified whenever a payment is made against a MIDAS generated invoice.

New Invoice Payment Watch Notification
New Invoice Payment Watch Notification

Now, MIDAS can automatically update invoices in its system when payments are made against them, however this new notification option allows a user to be notified whenever such updates occur.

The “Invoice Payment” Watch notification option is available to users who have been granted invoicing permissions within their MIDAS system.

When enabled, a new Watch Notification is generated for the user whenever an invoice has been paid in full, or when a partial payment is received against an invoice.


From Blue To Cool: We’ve given the MIDAS UI a makeover

For v4.36 of our booking software, we’ve made a whole host of updates and improvements to the user interface (UI) and the included visual themes.

For many years now, MIDAS has come bundled with a number of visual theme packs.

A range of visual themes for the MIDAS interface are included
A range of visual themes for the MIDAS interface are included

Administrators can select one of these themes to change the appearance of their MIDAS system. Additionally, administrators may optionally allow users to select their preferred theme upon login.

One of the included themes is the imaginatively titled “Default” theme. Unsurprisingly, it’s the visual theme that each MIDAS system uses initially by default.

As the “Default” theme is exactly that, many system administrators simply leave their MIDAS software set to use this theme.

In fact, from a random sample of our cloud-hosted customers, 72% of MIDAS systems are currently set to use the “Default” theme.

It’s black and white!

Interestingly though, the next most popular theme in our random sample of customer’s MIDAS systems is the “HiContrast” theme. Nearly 13% of our customers currently have this set as their default theme.

Hi Contrast theme for MIDAS
Hi Contrast theme for MIDAS

Now the primary goal when we designed the “HiContrast” theme was accessibility. In other words, we wanted to better cater to users who may have visual impairments.

The “HiContrast” theme is less colorful than our other themes. It primarily utilizes a simple “black on white” concept throughout, ensuring maximum contrast on screen.

Whilst a surprising number of our customers choose this theme, we don’t believe the vast majority opt for this particular theme primarily because of accessibility needs.

It’s all too Blue-tiful(!)

Rather, we believe that many who opt for the “HiContrast” theme do so because they feel that the “Default” theme is a bit “too blue” for their liking.

The previous Default theme for MIDAS
The previous Default theme for MIDAS

We get it! That’s one of the reasons why over the years, we’ve introduced additional visual themes where blue isn’t the main color.

We also allow self-hosted customers to create their own custom bespoke themes for our software too!

But going forward, we wanted to see if we develop a new default theme that was “less blue” than the existing default theme, while also at the same time being less “bland” than the basic black and white “HiContrast” theme.

Introducing the new default theme…

The most significant UI update for MIDAS v4.36 comes with a brand new “Default” visual theme:

The Booking Grid under the new default visual theme for MIDAS
The Booking Grid under the new default visual theme

If you prefer the previous default theme, don’t worry – it’s still available, but is now called “MIDAS (Blue)”.

We’ve also made a number of other improvements to the user interface, as well as minor tweaks to other included themes. Some text and headings are now larger than before, dialogs are clearer, there’s increased spacing between certain elements, and some interactive buttons are now larger and more prominent.

The new default theme for MIDAS
The new default theme for MIDAS

You can try the brand new “Default” theme, or any other included theme, right now by heading over to our online demo.


What’s in a (Meeting Room) name?

meeting room 2

What do you call your meeting rooms? Do they have names? …or are they simply numbered “Meeting Room 1″, “Meeting Room 2“, and so forth?

Whatever naming (or numbering) convention you use, there will probably be some sensible logic behind it.

Our MIDAS booking software is used by organizations around the globe to manage countless meeting and conference rooms. It’s really easy within the software to change the names of your bookable rooms at any time.

So if you’re getting a little bored with mundane names for your rooms – if “Conference Room A” just isn’t cutting it any more, maybe it’s time for a refresh? …perhaps with a fun or humorous new name which will make users smile?

To give you some ideas, here are some funny, humorous, real examples that organizations have used to name their meeting rooms:

Google

Google is known for its quirky workplace culture, and they have various offices worldwide with creative meeting room names. For example, at Google’s Mountain View headquarters, you might find meeting rooms named after different desserts like “Cupcake“, “Donut“, and “Eclair“, as a nod to their Android operating system releases.

Facebook

Similar to Google, Facebook is also famous for its playful office environment. At Facebook’s headquarters in Menlo Park, California, you’ll find meeting rooms named after popular board games like “Monopoly“, “Scrabble“, and “Risk“.

X / Twitter

Before Twitter became “X”, their headquarters in San Francisco has meeting rooms with names related to birds, reflecting the company’s then logo and theme. Examples include “Ostrich” “Hummingbird” and “Penguin“.

Airbnb

The vacation rental company Airbnb is known for its themed meeting rooms at its San Francisco headquarters. They have rooms named after different travel destinations, such as “Tokyo“, “Paris“, and “Rio“, adding to the company’s travel-inspired culture.

BuzzFeed

BuzzFeed, a digital media company, has meeting rooms with amusing names related to internet culture and memes. Examples include “Fail Whale“, “Cat Video“, and “Viral“.

Slack

Slack, the popular workplace communication platform, has fun and quirky meeting room names at its offices. Examples include “Llama Drama“, “Nerd Cave“, and “Corgi Corner“.

LinkedIn

LinkedIn, the professional networking platform, also has creatively named meeting rooms at its offices. Examples include “Career Catapult“, “Networking Nook“, and “Connection Corner“.

Groupon

The online deals company, Groupon, gets creative with names like “The Fountain from Friends” (referencing the show’s iconic hangout spot), “Disappointment Beach” (perhaps for giving feedback sessions a lighter touch), and “Tiny House for Big Ideas“.

Etsy

The Etsy online marketplace for crafts and handmade goods uses playful food-music combos for their meeting rooms, like “Fleetwood Mac ‘n Cheese” and “Wu Tang Clams


These are just a few examples of organizations that have embraced humor and creativity in naming their meeting rooms, adding a touch of personality to their workplace environments.

If you’re feeling inspired to now do the same with your meeting rooms, it’s easy to change your room names in MIDAS.

Simply login (as an administrator) and go to MIDAS Admin Options → Manage Venues. On the Manage Venues screen, select the room you wish to rename, enter a new name for it and click “Save Changes”. Voila! Now your bookable space has an exciting and fun new name.

Now all there is to do is to get new name plates and signs made up for the actual doors themselves!

…or you could also consider our “Digital Signage” addon. This addon allows you to display upcoming bookings on display devices outside each of your rooms. If you update the name of a room within MIDAS, it will automatically be reflected on your digital signage screens!