With development on the next update to our room booking and resource scheduling software, MIDAS nearing completion, we’re shedding a little light here on some of the new and improved features coming in v4.13.

v4.13 includes a sprinkling of small improvements to the already extensive invoicing capabilities of MIDAS. These include…

Option to automatically mark invoices totaling zero as paid

MIDAS already provides options to generate invoices only if the invoice total is non-zero, or generate invoices regardless of the invoice total.

In v4.13 we’re adding an additional setting to control what happens in the event that a zero total invoice is generated. When enabled, any invoice generated that has a total of zero will automatically be marked as “Paid in full”.

You’ll find this new setting via MIDAS Admin Options → Manage MIDAS → Invoicing.

Option to generate an invoice when directly approving booking request

Previously, if you wanted to generate an invoice from a booking request you were about to approve, you would either need to firstly approve it and then separately generate an invoice, or modify the booking request and tick the “Create Invoice” box when approving.

We’re making it even easier in v4.13 to generate an invoice at the same time as approving a booking request. At the bottom of your “Pending Booking Requests” screen, there’s now an “Generate Invoices when approving requests” tick box. Selecting this option before you approve booking requests will automatically generate invoices accordingly.

Note: This option will not be available if your user permissions don’t allow access to the invoicing capabilities of MIDAS.

%PAIDON% Receipt template placeholder variable to denote date invoice was paid in full

We’re also introducing a new placeholder variable for the “Invoice: Receipt” template.

The new %PAIDON% variable will be automatically substituted for the date the corresponding invoice was paid in full on.

Templates (including the “Invoice: Receipt” template) can be viewed and modified via MIDAS Admin Options → Manage MIDAS → Templates.

The next update to our Web Based Room Booking and Resource Scheduling software MIDAS is on the horizon, and throughout March we’re giving you a first look at some of the new features and improvements you can look forward to in this next MIDAS update..

One of the areas of our software that we often receive feedback and ideas for new features for is “Invoicing”. We’re pleased to once again adding even more Invoicing features for v4.12, one of which will facilitate the ability to maintain a line of “credit” for each of your clients.

Adding credit for a client is really simple, and is done via the “Current Credit” field in each client’s database entry. Simply enter the amount to credit to associate with the client and click “Save Changes”:

Then, the next time an invoice is generated/created for the client, this credit will be applied to their invoice as a discount, and the line of credit remaining for the client updated accordingly.

Example 1:

• A client entry has a $70 credit associated it.
• The client’s next invoice is for a total of $100.
• $70 is automatically deducted from the pre-tax total of their next invoice
• The client’s remaining credit balance automatically reduces to $0

Example 2:

• A client entry has a $70 credit associated with it.
• The client’s next invoice is for a total of $50.
• $50 is automatically deducted from the pre-tax total of that invoice
• The client’s remaining credit balance automatically reduces to $20, which will be applied to their next invoice

Users with access to the invoicing capabilities of MIDAS and who also have the ability to modify clients can update the amount of credit associated with each client at any time.