MIDAS Knowledge Base

How many "venues" and "users" do I need?

Pricing for our room booking and resource scheduling software is based on the maximum number of "venues" you wish to manage, and the maximum number of user accounts required.

Definition of a "venue":

A "venue" is essentially any bookable facility, such as an individual room or space. For example, if you wish to schedule bookings and resources for five meeting rooms, three lecture theaters, a sports hall, and a library; then you would be scheduling a total of 10 "venues".

Definition of a "user":

A "user" is any individual requiring a dedicated sign-in to your scheduling system.

It's important to note that this is not a "per workstation" or "per device" charge - A user will be able to sign-in to MIDAS from any computer, laptop, tablet, or mobile device with modern web browser and a network connection to the server where your MIDAS system resides.

MIDAS also includes "public booking" and "public booking request" facilities which if enabled allows members of the public to check the availability of your venues and make booking requests. As these "public" features do not require a login or user account, use of these features won't contribute to the total number of users for your MIDAS system.

So, if you have a total of five members of staff who will be handling the day-to-day booking and scheduling of venues at your organization, (or who need to be able to view more extensive booking information than that which is available through the "public" booking request feature), you would need a five user license.

MIDAS licenses are available in a range of bands based on the number of venues and users you require. When purchasing, you select the band that covers your needs - for example, if you have 8 venues, you would select the "up to 10 venues" band. You cannot specify an arbitrary exact number; simply choose the band that accommodates your current requirements.

The entry-level band allows up to 10 venues and a single user account. Higher bands are available up to "Unlimited" venues and/or users, to suit your particular requirements. You can view the available bands and their pricing at mid.as/pricing.

You can also upgrade your license to a higher band at a later stage if your business and operational needs grow.

If you would like to take advantage of the seamless single sign-on feature (through integration with an Active Directory or SAML identity provider), your MIDAS system must be "self-hosted" and licensed for "Unlimited" users.

The maximum number of users and venues on your license is shared across all databases added to your MIDAS system, and are not "per database" limits. For example, if your MIDAS system is licensed for 10 users and 2 databases, you can add a total of 10 users, split across the two databases in any combination (i.e. 5 user accounts in each, or 6 users in one database and 4 in the other)