Condeco Alternative: MIDAS Room Booking Software

MIDAS is an independently developed room and resource booking platform that's been quietly serving hundreds of organisations for 20 years - with no acquisitions, rebrands, or platform consolidations. While Condeco (now Eptura Engage) is a capable enterprise platform, the post-acquisition reality has been challenging for many existing customers, and the pricing was never accessible to organisations smaller than global multinationals.

Why Organisations Switch from Condeco / Eptura Engage to MIDAS

Condeco was acquired by Eptura in 2023 and rebranded as Eptura Engage in early 2025. Existing customers and recent reviewers consistently report a specific set of frustrations since the acquisition:

• Slower customer support since the Eptura merger. Office managers report waiting "weeks to resolve simple issues like login errors or failed calendar syncs". G2 reviewers cite "Poor Customer Support" as a top concern, alongside "Missing Features" and "Limited Features".
• Mobile app described as "barely functional". Reviewers report floor plans being "nearly impossible to read on phones", forcing users back to desktops to find available spaces.
• Reporting requires PowerBI for anything beyond basics. Gartner Peer Insights reviewers note Condeco's "lack of built in reporting options. You need to make use of PowerBI to get proper reports (more costs)".
• Built only for 500-50,000+ employee enterprises. Smaller organisations "give up during the sales process because the pricing and setup are clearly aimed at enterprises". Pricing is roughly $10-14 per user/month at 1,000 users, plus extra for sensors, analytics, and premium support.
• Multi-month implementation projects. Real Condeco deployments typically take 3-6 months and require professional services engagement, with hardware costs adding tens of thousands of dollars before software licences.
• SaaS-only with vendor consolidation uncertainty. Now that Condeco is part of the Eptura suite, the long-term roadmap depends entirely on Eptura's strategic decisions - which have already produced multiple rebrands and integration changes.

MIDAS vs Condeco / Eptura Engage: Feature-by-Feature Comparison

Feature	Condeco / Eptura Engage
Vendor Stability	Acquired by Eptura, rebranded to Eptura Engage in 2025	Independently developed for 20 years, no ownership changes
Pricing Transparency	Quote-based; estimated $10-14/user/month at scale	Fully published pricing in 5 currencies
Entry Price	Enterprise tier - typically $50,000+/year minimum	From $29/month, or $459 one-time self-hosted
Implementation Time	3-6 months typical, professional services required	Instant trial activation
Self-Hosted Option	Not available	Yes - one-time purchase, runs on your own server
Built-in Reporting	Limited - PowerBI add-on typically required	Comprehensive reporting included as standard
API Access	Officially unavailable per public listings	Optional API addon
Target Market	500-50,000+ employee enterprises only	Any size - from a single space to unlimited spaces
Free Trial	Demo only - sales-led process	30 days, fully featured, no credit card required

The bottom line: Condeco / Eptura Engage is built for - and priced for - global multinationals managing thousands of meeting rooms. MIDAS is built for everyone else.

The Eptura Acquisition: What's Changed Since 2023

Condeco's acquisition by Eptura, and the subsequent rebrand to Eptura Engage in early 2025, has produced a pattern of disruption that existing customers have been candid about:

• Support response times have lengthened. Reviewers consistently note slower issue resolution since the merger, with multiple Capterra and G2 reviews specifically citing this regression.
• Multiple rebrands within a 24-month window. Customers have navigated condeco.com to Condeco by Eptura to Eptura Engage. Each rebrand brings login changes, email template updates, and end-user confusion.
• Roadmap uncertainty. The product is now one of many in Eptura's portfolio (alongside SpaceIQ, Archibus, ManagerPlus, and others). Strategic priorities shift across products, meaning Condeco-specific features can be deprioritised.

By contrast, MIDAS has been independently developed and supported by the same team since 2005. No acquisitions, no rebrands, no portfolio consolidation. The same product, continuously improved and updated throughout each year.

The Real Cost Comparison: A Worked Example

Consider a 1,000-employee organisation using Eptura Engage today. Here's the rough cost picture:

• Eptura Engage at 1,000 users (~$12/user/month estimated): $12,000/month, or $144,000/year. Add sensors, premium support, and PowerBI for reporting and you're easily into $200,000+/year, with a 3-month minimum implementation project on top.
• MIDAS cloud-hosted unlimited tier: Unlimited venues and users = Roughly $2,074/year total.
• MIDAS self-hosted unlimited: Unlimited venues and users = $5,519 one-time + $604/year optional support.

That's a 95-99% saving against Eptura Engage, while gaining vendor independence, predictable pricing, and the option to self-host. Even allowing for the fact that Eptura Engage has features MIDAS doesn't (sensor integration, deep occupancy heat maps, AI-driven workspace recommendations), the cost-per-feature gap is enormous.

When Eptura Engage Doesn't Fit (And MIDAS Does)

Eptura Engage genuinely is the right tool for some organisations. It's earned that position over 20 years for global enterprises with massive portfolios. But for many of its existing customers, the platform is overengineered and overpriced. Here's where MIDAS makes more sense:

• You're a mid-sized organisation that inherited Condeco from a larger parent. If a multinational rolled out Condeco and now wants to migrate a smaller subsidiary off it, MIDAS provides the same core booking functionality at a fraction of the cost.
• You only need a portion of the Eptura Engage feature set. If you don't use sensors, AI workspace finders, or advanced visitor management, you're paying for features you don't touch. MIDAS lets you pay only for what you need.
• You need self-hosted deployment. Government, financial services, healthcare, and regulated industries often require on-premises booking software. Eptura Engage is SaaS-only.
• You manage venues that aren't corporate offices. Schools, churches, conference centres, community halls - these don't fit Condeco's enterprise office assumptions but work naturally in MIDAS.
• You want a stable, independent vendor. If the Eptura acquisition has shaken your confidence in the platform's long-term direction, MIDAS offers continuity that's been tested across two decades.

The Self-Hosting Advantage

Eptura Engage is SaaS-only with no on-premises deployment option. For organisations subject to financial services regulation, government data classification rules, information governance, or internal security policies that mandate on-premises deployment for booking data, this is a genuine constraint.

Self-hosted MIDAS gives you a one-time purchase that you install on your own web server. Your booking data, your visitor logs, and your meeting metadata all stay within your infrastructure. You control updates on your own timeline. The optional annual support subscription gives you priority access to our team plus all software updates throughout the year.

Migration: How to Move from Condeco / Eptura Engage to MIDAS

Migrating off an enterprise booking platform is a non-trivial project, but it's well-trodden. The typical path:

• Start a free 30-day MIDAS trial with a representative sample of venues - perhaps 20-50 rooms. No credit card, no sales call.
• Export your Condeco data. Bookings, users, venues, and rules can be exported via Condeco's reporting tools or its (limited) API access.
• Configure MIDAS rules. Most Condeco policies have direct MIDAS equivalents - approval workflows, advance booking windows, and role-based permissions.
• Run in parallel for 4-8 weeks. Enterprise migrations benefit from a longer parallel period to validate edge cases.
• Cut over before your Eptura renewal. Most organisations time the switch to coincide with renewal, avoiding any double-payment overlap.

Our support team regularly helps organisations migrating from other scheduling platforms. Get in touch with specifics about your setup before committing.