Condeco Alternative: MIDAS Room Booking Software

MIDAS is an independently developed room and resource booking platform that's been quietly serving thousands of organisations for two decades - with no acquisitions, rebrands, or platform consolidations. Condeco (now Eptura Engage) is a capable enterprise platform, but the post-acquisition reality has been challenging for many existing customers, and the pricing was never accessible to organisations smaller than global multinationals.

The Eptura Acquisition: What's Changed Since 2023

Condeco was acquired by Eptura in 2023 and rebranded as Eptura Engage in early 2025. Existing customers and recent reviewers consistently report a specific pattern of disruption since the acquisition:

• Slower customer support since the merger. Office managers report waiting "weeks to resolve simple issues like login errors or failed calendar syncs". G2 reviewers cite "Poor Customer Support" as a top concern, alongside "Missing Features" and "Limited Features".
• Microsoft Exchange integration regressions. Capterra reviewers describe how "Integrating with Exchange removes a lot of the web functionality and the booking experience is less than satisfactory" - and that the M365 add-in replacement removed previously-working features like moderation emails.
• Mobile app described as "barely functional". Reviewers report floor plans being "nearly impossible to read on phones", forcing users back to desktops to find available spaces.
• Reporting requires PowerBI for anything beyond basics. Gartner Peer Insights reviewers note Condeco's "lack of built in reporting options. You need to make use of PowerBI to get proper reports (more costs)".
• Built only for 500-50,000+ employee enterprises. Smaller organisations "give up during the sales process because the pricing and setup are clearly aimed at enterprises". Independent estimates put pricing at around $10-14/user/month at 1,000 users.
• Multi-month implementation projects. Real Condeco deployments typically take 3-6 months and require professional services engagement, with hardware costs adding tens of thousands before software licences.
• Roadmap uncertainty. The product is now one of many in Eptura's portfolio (alongside SpaceIQ, Archibus, ManagerPlus). Strategic priorities shift across products, meaning Condeco-specific features can be deprioritised.

By contrast, MIDAS has been independently developed and supported by the same team since 2005. No acquisitions, no rebrands, no portfolio consolidation. The same product, continuously improved.

MIDAS vs Condeco/Eptura Engage: Side-by-Side

Feature	Condeco / Eptura Engage
Vendor Continuity	Acquired by Eptura, rebranded twice in 24 months	Independently developed for two decades, no ownership changes
Pricing Visibility	Quote-based; estimated $10-14/user/month at scale	Fully published matrix in five currencies
Entry Cost	Enterprise tier - typically $50,000+/year	From $29/month, or $459 one-time self-hosted
Implementation Time	3-6 months typical, professional services required	Self-serve, running within hours of starting trial
Deployment Choice	SaaS-only	Cloud-hosted OR self-hosted on your own server
Built-in Reporting	Limited - PowerBI add-on typically required	Six standard report categories, all included
API Access	Officially unavailable per public listings	Optional API addon
Target Audience	500-50,000+ employee enterprises only	Any size - from a single venue to unlimited
Trial Access	Demo only - sales-led process	30 days, fully featured, no credit card required

The bottom line: Condeco/Eptura Engage is built for - and priced for - global multinationals managing thousands of meeting rooms. MIDAS is built for everyone else.

The Real Cost Picture: A Worked Example

Consider a 1,000-employee organisation using Eptura Engage today:

• Eptura Engage at 1,000 users (~$12/user/month estimated): $12,000/month, or ~$144,000/year. Add sensors, premium support, and PowerBI for reporting and you're easily into $200,000+/year, with a 3-month minimum implementation project on top.
• MIDAS cloud-hosted unlimited tier: Unlimited venues, 100 users = roughly ~$1,275/year total.
• MIDAS self-hosted unlimited: Unlimited venues, 100 users = roughly $3,360 one-time + $373/year support. Three-year total: ~$4,478.

That's a 95-99% saving against Eptura Engage, while gaining vendor independence, predictable pricing, and the option to self-host. Even allowing for the fact that Eptura Engage has features MIDAS doesn't (sensor integration, deep occupancy heat maps, AI-driven workspace recommendations), the cost-per-feature gap is enormous.

Reporting That Doesn't Need a Separate Licence

One of the most consistent complaints in independent Condeco reviews is that meaningful reporting requires PowerBI - which is an additional licence, additional configuration, and additional integration overhead. MIDAS includes a comprehensive set of reports as standard:

• Venues report - capacities, usage, utilisation, availability, and potential income across any date range, filterable by individual venue or booking type. Often the report Condeco customers most need PowerBI for.
• Bookings report - bookings created, modified, and taking place across any range, filterable by booking type.
• Resources report - resource popularity, potential income, most-watched resources.
• Clients report - top clients, organisation popularity, individual client booking history.
• Invoices report - invoiced amounts, percentage breakdowns, income received vs outstanding.
• Users report - activity, total users, currently signed-in users.

Each report is shown as graphs and tables, with full Excel export. No PowerBI required, no extra licence, no separate consultancy engagement.

When Eptura Engage Doesn't Fit (And MIDAS Does)

Eptura Engage genuinely is the right tool for some organisations - it's earned that position over 20 years for global enterprises with massive portfolios. But for many of its existing customers, the platform is overengineered and overpriced. Here's where MIDAS makes more sense:

• You're a mid-sized organisation that inherited Condeco from a larger parent. If a multinational rolled out Condeco and now wants to migrate a smaller subsidiary off it, MIDAS provides the same core booking functionality at a fraction of the cost.
• You only need a portion of the Eptura Engage feature set. If you don't use sensors, AI workspace finders, or advanced visitor management, you're paying for features you don't touch.
• You need self-hosted deployment. Government, financial services, healthcare, and regulated industries often require on-premises booking software. Eptura Engage is SaaS-only.
• You manage venues that aren't corporate offices. Schools, churches, conference centres, community halls - these don't fit Condeco's enterprise office assumptions.
• You want a stable, independent vendor. If the Eptura acquisition has shaken your confidence in the platform's long-term direction, MIDAS offers continuity that's been tested across two decades.

The Self-Hosting Difference

Eptura Engage is SaaS-only with no on-premises deployment option. For organisations subject to financial services regulation, government data classification rules, healthcare information governance, or internal security policies that mandate on-premises deployment for booking data, this is a genuine constraint.

Self-hosted MIDAS gives you a one-time purchase that you install on your own web server. Your booking data, your visitor logs, and your meeting metadata all stay within your infrastructure. You control updates on your own timeline. The optional annual support subscription gives you priority access to our team plus all software updates throughout the year.

Migration: How to Move from Condeco/Eptura Engage to MIDAS

Migrating off an enterprise booking platform is a non-trivial project, but it's well-trodden. The typical path:

• Start a free 30-day MIDAS trial with a representative sample of venues - perhaps 20-50 rooms. No credit card, no sales call.
• Export your Condeco data. Bookings, users, venues, and rules can be exported via Condeco's reporting tools or its (limited) API access. MIDAS accepts .csv, .txt, and .ics imports.
• Recreate your booking policies in MIDAS. Most Condeco rules map across cleanly - approval chains, lead-time controls, user roles, and booking duration caps.
• Run in parallel for 4-8 weeks. Enterprise migrations benefit from a longer parallel period to validate edge cases.
• Cut over before your Eptura renewal. Most organisations time the switch to coincide with renewal, avoiding any double-payment overlap.

Our team regularly helps organisations migrating from Condeco. Get in touch with specifics about your setup before committing.