The next update to our Web Based Room Booking and Resource Scheduling software MIDAS is fast approaching, and throughout March we’re giving you a first look at some of the new features and improvements you can look forward to in MIDAS v4.12..

A growing selection of templates are available and editable within MIDAS, allowing you to customize and tailor the appearance of various parts of the software, as well as printouts and emails.

Templates are constructed using a combination of common HTML code and special MIDAS variables – don’t worry if you’re not familiar with HTML, we’re produced a handy “What is HTML and how do I use it within my MIDAS templates?” guide, complete with simple examples.

MIDAS also includes a visual WYSIWYG (what-you-see-is-what-you-get) template editor where you can simply drag/drop/insert elements into your templates, rather than entering raw HTML code.

Since the introduction of templates, email templates in particular contained a special %CONTENT% variable. This variable would be automatically substituted for generated content when an email was sent. For example, here’s some simplified content for a Booking Confirmation email template in MIDAS v4.11:

In the above template, when a booking confirmation email is sent, the variable %CLIENT_FIRSTNAME% is automatically substituted with the forename of the client the notification is to be sent to and %DATABASE% is be substituted for the name of your MIDAS database (usually your organization’s name).

The %CONTENT% variable is then replaced with details of the client’s bookings, and would include the booking fields that had been selected via MIDAS Admin Options → Manage MIDAS → Fields → Show In → Booking Confirmation.

Using the above template, the resulting email content may look like:

For MIDAS v4.12, we’ve overhauled email templates to give you far greater flexibility and control over the generated content of emails. The rigid %CONTENT% variable has been replaced with more useful variables. For example, a new booking confirmation email template may now look like this:

…as you can see, the original %CONTENT% variable has been replaced in v4.12 with a <bookings> … </bookings> section, in which you can add your own text and variables to customize the generated content exactly as you’d like. You can also include content from any custom booking fields you’ve added to MIDAS – for example, if you’ve created a booking field named “Test Field”, you can insert the variable %CUSTOM_TEST_FIELD% into the <bookings> … </bookings> section. (This brings email templates in line with the format of templates in our optional Digital Signage and Web Calendars addons, which have always supported <bookings> … </bookings> template sections)

We’ve also added support for a couple of new variables too; %BOOKING_COST% and %TOTAL_COST%.

%BOOKING_COST% can be added within the <bookings> … </bookings> section and will be substituted for the cost of the individual booking (including both venue and resource usage).

%TOTAL_COST% can be added anywhere in the template and will be substituted for the total cost of all the bookings listed in the email.

When editing templates via MIDAS Admin Options → Manage MIDAS → Templates, a complete list is displayed of all available variables that can be inserted into the current templates.

We believe replacing the limited %CONTENT% variable with a flexible <bookings> … </bookings> section in email notifications will give customers far greater control over the appearance and content of emails sent through MIDAS.

The next substantial update to our popular web based room booking and resource scheduling software is just around the corner, and so throughout this month, we’re outlining some of the new features and improvements you can expect to see in the upcoming v4.07 release….

This post covers some of the improvements coming to the customizable “Templates” within MIDAS.

A range of customizable templates has been available to administrators for some time (ever since v3.12, way back in May 2011) via MIDAS Admin Options → Manage MIDAS → Templates. v4.07 sees a number of improvements to these templates…

More Flexible Email Templates

In previous releases, there has been a single customizable email template which was applied to all outgoing emails sent through your scheduling system. For v4.07, we’ve extended the number of email templates to NINE!

You’ll now be able to modify separate email templates for booking confirmations, booking reminders, invoice reminders, invoice overdue notifications, booking request submitted/approved/rejected notifications, as well as the original “general” email template for all other emails.

You’ll also be able to customize the subject field of most of these emails templates too!