Do you struggle to keep track of who has booked which room, and when?
Are meetings still being turfed out of rooms they thought they'd reserved, clients left waiting because a conference room was double booked, or staff wandering the corridor trying to find a space that's actually free?
Perhaps one team books rooms in Outlook, another keeps a spreadsheet, and a third still uses a diary on the front desk.
MIDAS brings every room booking together into one web based system that your staff can reach from their desk, their phone, or a screen on the wall, so everyone is looking at the same up to date availability.
From a quick one to one to a full boardroom meeting, staff book the room they need themselves, double bookings stop, and you get your time back from chasing and rearranging.
Isn't it time you switched?!
Introducing MIDAS...
The web based meeting and conference room booking system for the effective management of your rooms and resources!
With MIDAS you have complete control over the booking of your rooms and everything in them. Have one system for managing bookings across your whole organization, take requests through your own website, and put an end to double bookings once and for all.
MIDAS already helps organizations of every size run their rooms more smoothly, from everyday meeting spaces to the boardrooms and conference rooms that matter most, freeing staff from the admin of fielding room requests by hand.
10 ways MIDAS can help manage your rooms
- Manage all your meeting and conference rooms, across one office or many sites, from a single system.
- Let staff check live availability and book a room themselves, from any device.
- Put an end to double bookings with real time availability everyone can see.
- Set up recurring bookings for regular team, board, and committee meetings in just a few clicks.
- Book what a meeting needs, such as a projector, laptop, AV, or refreshments, alongside the room itself.
- Show live availability on a screen or tablet outside each room.
- Decide who is allowed to book which rooms, and require approval for your premium spaces.
- See which rooms are over-used and which sit empty, with built in reporting.
- Connect bookings to Outlook, Google Calendar, Teams and Zoom.
- Cut no-shows with automatic booking reminders.
Built for the way your teams actually meet
However your organization works, MIDAS has a booking approach to match.
Hybrid and flexible workplaces
When people come in on different days, fixed room ownership stops making sense. Let staff reserve a room only when they need one, and free it up the rest of the time.
Recurring team meetings
Set up stand-ups, sprint reviews, and weekly catch-ups as recurring bookings, so your regular meetings always have a home without anyone rebooking them.
Self-service for staff
Instead of emailing an office manager to find a room, staff check availability and book for themselves, which removes a whole category of day to day admin.
Multiple offices and sites
If you operate from more than one location, manage the rooms at each site and let staff book across them from the same familiar system.
Availability on the wall
Mount a tablet outside each room to show at a glance whether it's free, booked, or available later, and let people grab a free room on the spot.
Conference rooms and your most important meetings
Your conference rooms and boardrooms are usually your most in demand and highest stakes spaces, and MIDAS is set up to treat them that way. A conference room is rarely just a room, it's the screen, the video conferencing kit, the speakerphone, and often the catering, all of which have to be ready at the same time. MIDAS treats the room and its resources as a single booking, so when a conference room is reserved, the equipment and refreshments that go with it are reserved too.
Boardroom and executive meetings
Protect your highest demand rooms with booking permissions and approval, so a board or executive meeting is never bumped by a casual reservation.
Client and external meetings
Make sure the room and its AV are booked and ready before a client arrives, with everything reserved in one place rather than chased across separate systems.
All-day conferences and events
Block-book a larger room for the full day and attach the equipment, layout, and catering the event needs to the same booking.
AV and video conferencing
Book the screens, cameras, and conferencing equipment a room needs alongside it, and link the meeting to Teams or Zoom for remote attendees.
Meeting and Conference Room Booking FAQs
Can staff book rooms themselves online?
Yes. MIDAS lets your staff check live room availability and book the room they need themselves, from a computer, tablet, or phone, without having to go through a central administrator.
Can MIDAS stop rooms being double booked?
Yes. Availability updates in real time as bookings are made, so two people can't reserve the same room for the same slot.
Can I book equipment, AV, or refreshments along with the room?
Yes. Projectors, laptops, video conferencing kit, catering and other resources can be booked at the same time as the room, so everything a meeting needs is reserved together.
Can I require approval before certain conference rooms are booked?
Yes. You can set booking permissions and approval on your premium rooms, so reservations for them are confirmed only once signed off.
Can MIDAS handle recurring meetings?
Yes. Recurring bookings let you schedule regular team, board, and committee meetings across one or more rooms quickly, and manage the whole series from one place.
Does it work across more than one office or site?
Yes. You can manage the rooms at each of your locations and let staff book across sites from the same system.
Can I display room availability on a screen outside the room?
Yes. MIDAS can drive a tablet or screen mounted outside a room to show its current status and upcoming bookings.
Does MIDAS integrate with Outlook, Teams, or Zoom?
Yes. Bookings can connect to Outlook and Google Calendar, and meetings can be linked to Microsoft Teams or Zoom.