Sometimes, you may wish these booking confirmation notifications to go to multiple recipients in addition to the primary client that the bookings are for.

That’s why MIDAS (v4.19 and later) automatically detects any email addresses added to the standard “Booking Notes” field, or any text custom booking fields, and offer these as additional “CC” email addresses for the booking confirmation notification to also be copied to.

Here’s an example to illustrate:

Two email addresses have been added to the “Booking Notes” field for the above booking. When “Check Availability and Book” is clicked, the following “Booking Availability” screen is shown:

Notice how MIDAS has detected these email addresses and offered each as an optional “cc” recipient for the booking confirmation email to the client.

Please Note: Cloud-hosted editions of MIDAS will detect a maximum of 5 additional email addresses in booking fields when MIDAS is configured to send via an external SMTP server, or a maximum of 2 additional email addresses when configured to send via the Sendmail option. There are no limits imposed in self-hosted editions.

MIDAS can be configured to send outgoing email via SMTP/Sendmail via MIDAS Admin Options → Manage MIDAS → Email. For more information, please refer to the “Manage Email Settings” documentation.

This isn’t the only new feature to be added in v4.19. There are a number of other new & improved features in MIDAS v4.19 too!

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To coincide with this new version, we’re also excited to be releasing a new edition of MIDAS, “MIDAS Lite”!

What is MIDAS ‘lite’?

MIDAS Lite is a scaled down edition of MIDAS. It’s aimed at those who don’t require all the features of the full edition and those on tighter budgets.

There are lots of exciting new features in MIDAS v3.12 too! Notably, the ability to accept public booking requests for your rooms. There’s a host of other features too including customizable print, email, and invoice templates, booking confirmations, and selective restore from backups

Video Tutorials

We’ve also updated our Video Tutorials section with three new video tutorials. There’s now over an hour’s worth of step-by-step video guides now available!

How to get MIDAS

If you’re an existing MIDAS user with a current Annual Support Package, you can upgrade to v3.12 right now! Simply login to your MIDAS, click the “MIDAS Admin Options” icon and select “Manage MIDAS -> Update”. If your Annual Support Package has recently expired, don’t worry – you can quickly renew it at https://mid.as/renew

If you’re new to MIDAS, you can check out fully-functional demos of both MIDAS and MIDAS Lite RIGHT HERE. To get MIDAS working for YOUR company/organization, head over to https://mid.as/pricing to get yourself a copy of the new MIDAS v3.12!

UPDATE: As from 1st August 2012, MIDAS Lite is no longer available, as our pricing has been restructured to make the full edition of MIDAS available starting from MIDAS Lite prices! You can read more here.

The post MIDAS v3.12 is here! appeared first on MIDAS - Room Booking System | Blog.

Customize Templates

In previous versions of MIDAS you’ve been able to add a custom text footer to the bottom of emails and printouts, etc generated by MIDAS. You’ve also been able to add simple headers and footers to your invoices. For v3.12, we’ve completely overhauled this. We’ve included completely customizable templates for your printouts, invoices, and emails sent via MIDAS (previous versions of MIDAS only sent emails as plain text. MIDAS v3.12 onwards will send both plain text and HTML versions of your emails!). We’ve also provided a number of special variables you can include in your templates. For example, adding %LOGO% to your template code will display your company’s logo at that point

Booking Confirmations

If an email address is held in MIDAS for a client you’re making a booking for, MIDAS will now give you the option to send an automatic email confirmation to the client when you add their booking!

Selective Restore & Manual Backups

Did you know that your MIDAS automatically backs up its database upon the first successful login of each day? No? Well it does! …but in v3.12 we’ve also given you a “Backup Now” button. Clicking this button will take a complete “snapshot” of your database at that point in time. Should you ever need to restore/roll back your database to an earlier point in time, MIDAS gives you the ability to restore from one of these backups. In previous versions, restoring these backups would restored everything. This included your bookings, clients, invoices, etc. v3.12 will now give you the ability to selectively restore items from your backups! So rather than restore everything, you can choose to only restore booking data between two dates, for example!

Maximum Global Occupancy (Room Capacity) Checking

MIDAS already allows you to set a maximum occupancy level (capacity) for each of your venues. If you attempt to add a booking to that venue with more attendees than its capacity, MIDAS won’t let you! We’ve extended this feature in v3.12 to include a “Maximum Global Occupancy” setting. This refers to the total number of people you can safely accommodate on site across all your venues at any one time. No further bookings can be made during periods when the estimated number of people on site is expected to exceed this limit. You can also set warning threshold to warn people making bookings when you are nearing your Maximum Global Occupancy level!

New Booking Permissions

We’ve improved the “Can Add Bookings?” user permission in v3.12 to change the behavior of the booking form, on a per-user basis, from the normal form which adds bookings to MIDAS, to a similar form, but which only makes “booking requests” which have to be approved by a MIDAS user with sufficient privileges first before it is added as an actual booking! There’s more to come on “Booking Requests” too.. so watch this space!

• More features will be announced here shortly, so be sure to check back regularly for the very latest news!
• If you want try v3.12 now and help us test it, head on over to our BETA Test Suite

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